Location:
Melbourne - CBD and Inner Metro suburbs
Reference:
*****
About Us
We create thriving places andconnectedcommunities.
We plan,buildandmaintainVictoria's transport,planningand land services.
We are committed to a safe,inclusiveand high-performing workplace.
We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work.
About the role
The Executive Assistant provides high-level executive and administrative support to the Deputy Secretary, ensuring effective communication, stakeholder coordination and smooth day-to-day operations.
The role manages confidential correspondence, proactive diary and scheduling, information flow, and engagement activities while building strong relationships across internal and external stakeholders.
You'resomeone who:
Builds and maintains strong stakeholder relationships by understanding needs, fostering collaboration, and delivering positive outcomes.
Drives continuous improvement by identifying opportunities to streamline processes, improve systems, and enhance service delivery.
Applies critical thinking and systems thinking to analyse complex issues, solve problems, and make informed decisions that consider broader organisational impacts.
Effectively plans, coordinates and delivers work, monitoring progress and adapting priorities to achieve agreed outcomes.
Thrives in a collaborative and changing setting, embracing new ways of working, supporting others through change, and promoting knowledge sharing across teams.
Qualifications and experience
You'llbring:
Demonstrated experience in coordination,



stakeholder engagement or executive support within a complex environment (mandatory).
Proficiency in Microsoft 365, including Outlook calendar management, Teams meetings and webinars, and SharePoint pages and libraries, with strong written communication skills and attention to detail (mandatory).
An understanding of parliamentary and government processes (desirable).
Pre-employment checks and employment conditions
Relevant pre-employment screening and reference checks will berequired.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.
Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.
Applications close at *****pm on Wednesday, 19th August ****.
Please include both your resume and a cover letteraddressing how your experience addresses each of the key selection criteria for the role.
All applications must besubmittedvia the online portal,we'reunable to accept email or manual submissions.
For further information about the role, please contact
Paula McDonald, Senior Advisor paula.x.
******.
Redeployees
If you are a VPS redeployee, please state this in your cover letter and include your case manager's contact details.
This helps ensure your redeployment status is appropriately considered.
For more information on redeployment, visit the Victorian Government policy.
If you require any adjustments to fullyparticipatein the recruitment process or need the advert or attachments in an accessible format (e.g., large print), please contact us.We'rehere to support you.
Applications close Wednesday 19 August **** at *****pm
#J-*****-Ljbffr

📌 Executive Assistant (Melbourne)
🏢 Department Of Transport
📍 Melbourne