Selection Criteria

SC1: Demonstrated Experience in Human Resources Administration

Demonstrated experience in coordinating and administering a broad range of human resource functions, including recruitment and selection processes, onboarding, employment contracts, payroll-related administration, maintenance of staff records, and ensuring compliance with Department of Education policies, procedures and legislative requirements.

SC2: Demonstrated Organisational and Administrative Skills

Highly developed organisational and administrative skills, with a proven ability to effectively manage competing priorities, maintain accurate and comprehensive records, and demonstrate exceptional attention to detail.

SC3: Demonstrated Knowledge of Confidentiality, Compliance and HR Systems

Demonstrated understanding of confidentiality, privacy obligations and qualified integrity in the management of sensitive employee information. Proven ability to ensure compliance with Department of Education policies and procedures, with experience using human resource and payroll systems such as EduPay, School Jobs Victoria, CASES21, or similar platforms is desirable.

SC4: Demonstrated Ability to Work Collaboratively and Use Initiative

Demonstrated ability to work effectively both independently and collaboratively within a team environment, exercising sound judgement, initiative and problem-solving skills to address administrative challenges. Proven capacity to contribute to the continuous improvement of HR processes, systems and school operations while maintaining a high standard of professional service.

Role

The Human Resources Officer is responsible for delivering a broad range of human resources and administrative services that support the effective operation of the school. This role ensures the efficient management of recruitment, onboarding, employment administration and workforce processes, while maintaining compliance with Department of Education policies, procedures and industrial agreements.

Working closely with the Principal, Business Manager and leadership team, the Human Resources Officer coordinates key HR functions, including recruitment and selection activities, staff appointments, employment contracts, payroll administration, employee record management and compliance obligations.

Through collaboration with teaching staff, education support staff and external partners, the Human Resources Officer contributes to a positive and professional working environment. The position plays an important role in maintaining accurate and confidential records, providing responsive customer service, supporting workforce planning and promoting effective people management practices across the school.

Responsibilities

Key responsibilities include:

- Providing administrative support for recruitment and selection processes, including preparing vacancy documentation, coordinating interview schedules and maintaining accurate recruitment records.
- Preparing employment contracts, letters of appointment and other employment-related correspondence and documentation.
- Processing staff appointments, employment variations, contract renewals, leave applications and other employment transactions through Department of Education systems, including EduPay and School Jobs Vic.
- Maintaining accurate, secure and confidential employee records and personnel files in accordance with Department policies, privacy requirements and record-keeping standards.
- Coordinating onboarding activities for new employees, ensuring all required documentation, compliance checks and employment requirements are completed.
- Monitoring workforce compliance obligations, including Working with Children Checks, Victorian Institute of Teaching (VIT) registration,



mandatory training requirements and fixed-term employment dates.
- Liaising effectively and professionally with employees, applicants, Schools People Services and other Department of Education stakeholders to ensure responsive and efficient HR service delivery.
- Maintaining strict confidentiality and exercising discretion when managing sensitive employee information and employment-related matters.
- Manage the schools Local Payroll administration, including timesheet verification, payroll processing, record maintenance, reporting, and compliance with workplace requirements.

- Manage workers' compensation claims and return-to-work plans, liaise with staff, WorkSafe Agent and Occupational Rehabilitation Providers regarding injury/claim management matters, and ensure the school meets all legislative obligations related to return-to-work processes and workplace injury management.

- Providing high-quality administrative support to the Business Manager, Principal and leadership team across a range of workforce and operational activities.
- Undertaking other duties consistent with the responsibilities and classification of an Education Support Level 1 Range 4 position, as required by the Principal or Business Manager.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,



including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

- A current 'Employee Working With Children Check' is required for this position.

- Applicants wishing to find out more specific information about the role please contact Suzie Harrison, Acting Principal, through the College email address: ***********@education.vic.gov.au.

Conditions of Employment

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Gisborne Secondary College is a large, stand alone, Year 7-12 College with an enrolment of approximately 1000 students. Our large catchment area covers the Macedon Ranges, north-west of Melbourne. Over 70% of our students travel to school by bus and the College is an important social focal point for students from different towns of the region.

Our school has an incredibly strong pathways and transition program, supporting close to 70 VCE and VCE VM units of study each year. We also have students accessing pathways through School-based Apprenticeship and Traineeships, and numerous VET programs. A comprehensive Applied Learning program operates, with excellent outcomes for the students involved.

We have also established an excellent reputation in the Performing Arts, a program supported by our superb Performing Arts Centre.

Our community is also comprised of incredibly passionate and talented sports people and we send over 50 sports teams out to compete every year, many of whom reach regional and even state level.

The College aims to ensure that individuals feel safe, secure and supported in their learning within a large cohort. We are seen by the community as having a strong focus on student wellbeing and have strong links to local support agencies.

Staff work together in Qualified Learning Teams dedicated to building teacher capacity and improving student outcomes at all levels.

Other key features of the College include:

- A new instructional Framework developed by the College (LEARN), which includes a strong focus on evidence-based HITS.

- A Junior Sub-School (year 7 to 9) and a Senior Sub-School (year 10 ¿ 11)

- In 2026 we will introduce a year 7 extension program called Aspire

- A specific Year 9 Program designed to lift engagement and develop adult-like responsibilities

- A three-year Senior School Program that allows all students to accelerate across year levels, and ensures students are better prepared for the challenges of senior school qualifications.

- An extensive VET program, including: Building & Construction, Furniture Making, Music, and Dance

- A strong vocational program including access to School Based Apprenticeship and the HeadStart program.

- A strong careers development and pathways program

- A Double-court Gymnasium, in joint use with the Macedon Ranges Shire Council, valued at $4m

- The 216-seat Barcham Theatre housed within the new performing arts complex, refurbished at a cost of $1.3m.

- In 2025 we opened a brand new administration building and wellbeing centre

- In 2026 we opened our brand new trades hub

- A 1:1 `Bring Your Own Device¿ Computer program that provides for computer connectivity for all students across all year levels.

📌 HR Manager / Executive Assistant ES 1-4 (Mildura)
🏢 Government schools
📍 Mildura