Personal Assistant to Managing Director

Part-Time | Docklands, Melbourne

Location: SE 1305/401 Docklands Drive, Docklands VIC 3008

About the Opportunity

We are seeking a highly organised, commercially minded and exceptionally articulate Personal Assistant to work closely with the Managing Director across a portfolio of growing businesses, including Oxcel Finance, Bixcel and Dealercore.

This is a high-trust, part-time position suited to someone who is discreet, proactive, highly organised and capable of working independently while managing competing priorities.

The successful candidate will provide comprehensive support across day-to-day administration, business coordination, stakeholder communication, project management, social media, brand and PR activities.

Key Responsibilities

Personal & Business Support

- Manage the Managing Director’s calendar, appointments and meetings.

- Coordinate meetings, prepare agendas, record key actions and manage follow-ups.

- Draft, review and refine professional emails, correspondence, reports and business documents.

- Coordinate communication with internal teams, clients, partners and external stakeholders.

- Act as a trusted point of contact on behalf of the Managing Director when required.

- Handle confidential and commercially sensitive information with absolute discretion.

- Assist with personal and professional tasks as required.

Business & Project Coordination

- Support the Managing Director across multiple business initiatives and projects.

- Monitor timelines, priorities, deliverables and outstanding actions.





- Coordinate information and tasks across different businesses and internal teams.

- Assist with documentation, reporting, compliance requirements and business submissions.

- Conduct research and prepare summaries, reports and presentations when required.

- Proactively identify outstanding matters and ensure they are followed through to completion.

Social Media, Brand & PR

- Manage and coordinate the Managing Director’s professional social media presence.

- Assist with developing, editing and scheduling professional content.

- Coordinate PR, media and corporate communications initiatives.

- Liaise with media contacts, PR agencies, marketing teams and external partners.

- Ensure communications consistently reflect the appropriate professional image, tone and brand standards.

- Monitor social media engagement and provide relevant insights.

About You

We are looking for someone who is professional, intelligent, commercially aware and exceptionally organised.

You will ideally have:

- 3+ years’ experience in a Personal Assistant, Executive Assistant, Senior Administration or similar role.

- Exceptional written and verbal English communication skills.

- Excellent attention to detail and a high standard of written presentation.

- Strong organisational,



time-management and prioritisation skills.

- The ability to manage multiple priorities independently.

- Strong Microsoft Office and Google Workspace skills.

- Familiarity with Canva, LinkedIn, Xero, Monday.com or similar platforms.

- Solid interpersonal skills and confidence communicating with senior executives and external stakeholders.

- A proactive, solutions‑focused approach with a genuine ownership mindset.

- The ability to anticipate requirements and exercise sound judgement.

Highly Desirable

Experience in:

- Personal or executive support

- Social media management

- PR and media coordination

- Corporate communications

- Marketing and content creation

- Finance or professional services

- Technology, AI or SaaS businesses

- Supporting founders, Managing Directors or senior executives

Why Join Us?

This is more than a traditional Personal Assistant position.

You will work directly with the Managing Director across multiple growing Australian businesses, gaining exposure to executive decision-making, business strategy, finance, technology, AI, SaaS, marketing and corporate development.

You will have the opportunity to:

- Work closely with senior leadership.

- Take ownership of meaningful projects and initiatives.

- Develop your professional, business and communication skills.

- Gain exposure to multiple industries and business ventures.

- Work in a fast-paced and professionally driven environment.

- Grow alongside businesses pursuing national and international opportunities.

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📌 Personal Assistant (Melbourne)
🏢 OXCEL
📍 Melbourne