L.A. Bayside Doors and Gates – Balaclava VIC

Administrative & Operations Coordinator

L.A. Bayside Garage Doors and Gates – Balaclava, Melbourne VIC

Full-time | $60,000 – $68,000 + Super

About Us

L.A. Bayside Garage Doors & Gates is a family-owned business with a strong reputation across our local and surrounding communities. We pride ourselves on delivering high-quality service while maintaining a supportive, team-oriented workplace.

We're looking to bring on a new team member to support both our administrative and operational functions.

The Role

We are seeking a highly organised Administrative/Operations Coordinator to help keep our office and field operations running smoothly.

This role is ideal for an individual who enjoys a fast-paced workplace, take ownership of their work and enjoy being part of a team environment.

Key Responsibilities

- Manage and respond to email enquiries promptly
- Answer and direct incoming phone calls professionally
- Prepare and issue invoices and quotes accurately
- Create, maintain and update job cards
- Schedule jobs for technicians and delegate jobs to contractors
- Technician route planning and daily job coordination
- Placing and unpacking stock orders whilst managing accurate stock systems




- Maintaining a tidy store-room and workplace
- Liaise with suppliers, customers, contractors, technicians and team
- Follow general standards and operating procedures
- Provide general administrative support as required

About You

You are organised, proactive, and take pride in keeping things running efficiently. You're comfortable working as part of a team, you handle pressure without losing attention to detail, and are receptive to constructive feedback.

You will bring:

- Minimum 2 years' experience in administration and/or operations. A strong preference will be given to candidates with service-based industry experience
- Robust Microsoft Office skills (Excel, Word, Outlook)
- Excellent organisational and multitasking ability
- Clear and professional communication skills
- High attention to detail and problem-solving mindset

Why Join Us?

- Competitive salary (paid weekly)
- Stable, consistent working hours
- Supportive and down-to-earth team environment
- Opportunity for growth, in a steady and established business

Working Hours

- Monday – Thursday: 9:00am – 5:00pm
- Friday: 9:00am – 4:00pm

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📌 Admin and Operations Coordinator (Victoria)
🏢 L.A. Bayside Doors and Gates
📍 Victoria