Property Administration Officer | Part-Time, Flexible & Engaging

Stella Restaurant and Bar – South Yarra VIC

We are a dynamic, growing property development company focused on high-quality project delivery. Operating with a lean, efficient team where every member counts, we pride ourselves on our collaborative culture. We are looking for an organised, proactive, and sharp Property Administration Officer to keep our daily operations running smoothly.

About the Role

This is a permanent part-time position offering 20 to 25 hours per week. This role is perfectly suited for a high-calibre skilled looking to step back from the full-time grind, scale back their hours, or enjoy a better lifestyle balance—without sacrificing intellectual stimulation.

Working directly with the business owner, you will act as the operational backbone of our company. This fast-paced, engaging role is a diverse blend of office coordination, high-level inbox management, and foundational financial administration.

Key Responsibilities

- Inbox Management: Prioritise complex emails, flag urgent matters, and draft flawless, highly articulate correspondence.
- Financial Administration: Manage data entry via Hubdoc and maintain Excel spreadsheet trackers.
- Compliance Prep: Organise and prepare financial data for ATO compliance and bookkeeping.
- Calendar Coordination: Schedule meetings, manage diaries, and book appointments efficiently.




- Office Operations: Maintain digital/physical filing systems and manage general office tasks.
- Ad-Hoc Support: Multi-task across competing priorities to solve day-to‑day administrative bottlenecks.

Skills & Experience Required

- Admin Background: 2–3 years of experience in an administration, project admin, or executive assistant role.
- Deadline‑Driven: Proven ability to manage multiple tasks simultaneously and meet tight deadlines.
- Communication Master: An exceptional, articulate written communication skillset with a professional telephone manner.
- Software Tech‑Savvy: Strong proficiency in Microsoft Excel, Outlook/Gmail, and digital calendars.
- Financial Tools: Practical, hands‑on experience using Hubdoc and cloud accounting (Xero/MYOB).
- Autonomy: High attention to detail with the intellect and drive to work independently without supervision.

What We Offer

- The Perfect Balance: A lifestyle-friendly role designed for those wishing to work less but still stay intellectually stimulated and challenged.
- True Flexibility: Negotiable hours that work around your life commitments.
- Job Stability: A permanent part-time contract with full leave entitlements (not casual).
- Direct Impact: Work closely with the founder where your strategic efficiency is highly valued.

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📌 Property Administration Officer | Part-Time, Flexible & Engaging (Williamstown)
🏢 Stella Restaurant and Bar
📍 Williamstown