Executive Assistant with Project Focus
Sydney CBD | Full-time | Permanent
$95,000 – $110,000 + super + advantages

We’re looking for a sharp, organised Executive Assistant who can keep things running smoothly and actually enjoy managing projects. This role supports a busy leadership team and needs someone who brings strong project coordination skills and seriously good organisation to the table.

The Role
You’ll handle the usual high-level EA support while also taking real ownership of projects and making sure they get over the line. It’s not just about calendars and inboxes — you’ll help keep multiple work streams moving and stakeholders (including those overseas) in the loop.

What you’ll be doing:

Supporting CEO with diary management, travel, correspondence, meeting prep and follow-ups

Coordinating projects from start to finish — planning, tracking progress, chasing actions and delivering results

Keeping clear project plans, timelines and status updates

Managing competing priorities and deadlines without the drama

Organising meetings, workshops and events (agendas, materials, logistics and notes)

Building and improving simple systems that make the team more efficient

Preparing polished documents and presentations, often under tight timeframes

Working confidently with overseas stakeholders across different time zones and cultures

About You:
You’re highly organised,



proactive and comfortable juggling a lot without dropping the ball. You have a natural project management mindset and communicate clearly with people both locally and internationally.
You’ll need:

Solid experience as an Executive Assistant (or similar) supporting leaders.

Real project coordination experience — you’ve planned, tracked and delivered work before

Excellent organisational and time-management skills

Confidence dealing with overseas stakeholders (different time zones, explicit written and verbal communication)

Strong attention to detail and a calm, solutions-focused attitude

Great written and verbal communication

Strong Google Suite Microsoft Offices skills and familiarity with project tools (Monday.com preferably)

The ability to handle confidential information and use good judgement

Why This Role

Competitive package with super

Supportive team and contemporary CBD office (3 minute walk from Redfern Station)

Hybrid flexibility

Chance to work closely with leadership on real projects

Room to grow your skills

If you’re an organised EA who likes driving projects forward and is comfortable working with people across the globe, we’d love to hear from you.
(Must like dogs, office doggo on site)

Only shortlisted candidates will be contacted.

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