The Company
Industry-respected private Developer operating successfully for over 20years, and well-known for their award winning residential and retail projects. A rare role has come up due to growth, and we are seeking a Facilities Administration Assistant to join this fantastic team. Working for this company would be an excellent opportunity for someone coming from Property, and wanting to progress their career in the Facilities Management space.
The Role
An exciting opportunity has become available for a part time Facilities Administration Assistant to join the Facilities team. This role will involve providing administrative support the the Facilities team who look after 12 residential buildings within West End, East Brisbane, South Brisbane and Kangaroo Point.
This is an office-based administration and coordination role based in the company's head office in South Brisbane. We are looking for someone who is highly organised, process-driven and confident managing multiple moving parts behind the scenes. The position supports the day-to-day operations of residential apartment buildings, helping coordinate maintenance, compliance and contractor administration across the portfolio.
The role will include:
- Coordinating maintenance works and contractor attendance
- Raising and managing work orders
- Tracking preventative maintenance schedules and compliance requirements
- Liaising with contractors, suppliers and internal building teams
- Vetting invoices and processing maintenance administration through Stratamax and Ailo
- Maintaining facilities records, reports and asset information
- Assisting with defect management, projects and general facilities administration
This role could suit someone looking for:
- Full time OR Part-time work/flexible hours
- Someone looking to transition from Property Management/Body Corporate Management or Property Administration into Facilities
To be considered you will be:
- Ideally coming from a role in in Property Management, Facilities, Maintenance Coordination, Property Administration or similar operational support roles
- Extremely organised with strong attention to detail
- Able to manage competing priorities and follow tasks through
- Robust and confident with communication, both written and verbal
- Proactive, reliable and solutions-focused
- Able to pick up systems quickly and enjoys administration and coordination