About Us Benmax is one of Australia's most experienced mechanical services and HVAC businesses. Founded in Canberra more than 40 years ago, we design, construct, manufacture and maintain complex heating, ventilation, air conditioning and cooling systems for some of the country's most significant buildings and institutions. Today we are scaling rapidly into AI infrastructure, manufacturing advanced cooling systems for a current generation of data centres.

About The Role As our Accounts Payable Officer, you'll own the end-to-end AP function across our group of companies. Reporting into the finance team, you'll manage the full payables cycle for multiple entities, keep supplier relationships strong, and make sure every payment is accurate, approved and on time. There's also real scope to shape how things are done, with opportunities to drive automation and system improvements as the business scales.

This role would suit someone who takes pride in a clean, well-run ledger, is comfortable working across several entities and systems at once, and enjoys finding a better way to handle a repetitive task. What You'll Be Doing Own the full AP cycle across multiple entities, from invoices and coding to approvals

Match invoices to purchase orders and delivery documentation,



resolving discrepancies with project and procurement teams

Prepare and process accurate, on-time payment runs across entities and bank accounts

Reconcile supplier statements and AP sub-ledgers, keeping aged payables clean

Manage the AP inbox and act as the main point of contact for supplier queries

Support month-end close, including accruals, AP cut-off and GL reconciliations

Drive automation, workflow improvements and finance systems projects as the business scales

Ensure payments are properly authorised, controls are followed, and GST/BAS coding and audit requests are supported

Maintain accurate, verified supplier master data What You’ll Bring To succeed in this role, you'll have: AP experience across multiple entities or a group structure

Experience with Sage, Xero and Excel, and comfort working across systems

Strong attention to detail and accurate, on-time processing

Confidence reconciling accounts and resolving discrepancies A proactive, improvement-minded approach

Construction, engineering, manufacturing or project-based experience (highly regarded)

Exposure to AP automation, ERP implementations or PO/project cost workflows (highly regarded)

📌 Accounts Payable Officer (Canberra)
🏢 Benmax
📍 Canberra