This Job position is posted for Zenith Radiation Safety (Zenithradiation.com.au)

About Us

Zenith Radiation Safety is a trusted radiation safety advisory business, providing shielding design, compliance testing, dosimetry assessments, and radiation safety training to hundreds of businesses across Australia — including dental, radiology, veterinary, security, and allied health practices. We're proud of our collaborative, autonomy-driven culture. We give our people genuine ownership of their work, paired with real accountability, and we value initiative and a conscientious "do the right thing" attitude in everyone on the team.

As we grow across multiple states, we're looking for an organised, detail-driven Administration Officer to help us keep delivering the personalised, high-quality service we're known for.

About the Role

This part-time, work-from-home role provides administrative and compliance support to our CEO, Manager, and wider team. You'll coordinate meetings and travel, prepare documents, track actions, and manage routine compliance administration and client follow-up related to our radiation safety services. You'll be required to attend meetings in person in Brisbane or as needed by the business, so you'll need your own reliable vehicle.

It's a varied role suited to someone who thrives on structure, enjoys client contact, and is comfortable learning technical/compliance terminology.

This position is offered initially as a 4‑month contract. For the right candidate, there is genuine potential for the role to evolve into a permanent position, a full time position, or both. Any change in status would occur as the business continues to grow and our operational needs expand.

Key Responsibilities

- Coordinate calendars, meetings and travel bookings (flights, accommodation,



transport, itineraries) for the CEO, Manager and wider team
- Prepare meeting packs (agendas, note templates, minutes) and draft follow-up communications
- Track action items from meetings, maintain action registers, and follow up outstanding items with the team
- Maintain checklists and support administrative tasks tied to business projects, including rebrand-related items (domains, listings, templates, status updates)
- Draft first-pass internal and external communications for review (excluding sensitive or high-risk matters)
- Support compliance and RSO service delivery: update radiation safety/RSO records, enter compliance data (serial numbers, dates, codes), and assist with report/certificate preparation
- Liaise with clients on administrative aspects of their radiation safety and compliance requirements
- Manage inbound calls and email enquiries, directing them to the right team member
- Book, confirm and reschedule client appointments, and organise related logistics
- Maintain accurate CRM records of all client and internal interactions, follow-ups, meetings and compliance activity
- Escalate sensitive, technical or non-routine compliance matters to the appropriate senior team member
- Attend in-person meetings as required by the business (own vehicle required)

About You

- Previous experience in an administrative, compliance, or office support role




- Strong organisational and time-management skills; confident managing calendars, trackers and task lists
- Clear written and verbal communication skills; comfortable drafting professional emails and documents
- High attention to detail and accuracy in record-keeping and data entry
- Proficient in Microsoft Office, CRM systems, and SharePoint
- Comfortable working independently in a remote/WFH setup, with the discipline to stay organised without direct supervision
- You are based in Brisbane or within the surrounding regions, have your own reliable vehicle and be willing to attend occasional in-person meetings.
- Experience in a medical, technical, scientific, compliance, or professional services environment is highly regarded, but not necessary.
- Professional, discreet, reliable and well organised
- Proactive with strong follow-through and a friendly, respectful communication style
- Willing and able to learn technical terminology and work carefully with compliance-related information
- Adaptable and open to new technology, systems and ways of working as the business grows

Our Culture At Zenith Radiation Safety, we have a unique working culture that's both cooperative and collaborative. We give our people a high level of autonomy to manage their own work, paired with a genuine sense of accountability to see things through. People with initiative and a conscientious approach to doing the right thing thrive here. We value the contribution of every team member and use technology to work smart, stay connected, and support each other — even across a remote, multi-state team.

Reporting Line

This role reports directly to the CEO and Manager, working closely with the wider administration team.

📌 Administration Officer – Compliance & Client Support (Part-Time, WFH) (Brisbane)
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📍 Brisbane