About the Role

Toll Transitions is delivering comprehensive relocation and removal services to Government and Corporate clients, including the Australian Defence Force.

We are currently seeking a Defence Administrator to support the Defence account across reporting, data analysis, procurement, stakeholder coordination and operational administration.

This is a quick-paced role suited to someone who is highly organised, analytical and confident managing multiple priorities and stakeholders.

Key Responsibilities

- Prepare and present monthly, quarterly and annual reports.
- Analyse and interpret data and provide clear and meaningful reporting to management and clients.
- Monitor and report on key performance indicators (KPIs).
- Prepare professional reports, presentations and documentation for clients and management.
- Attend client meetings and coordinate meeting notes and minutes.
- Provide administrative and operational support to the Defence Account Manager and Operations Manager.
- Build and maintain strong working relationships with Defence stakeholders and internal teams.
- Support procurement activities, including preparing and managing Requests for Quotation (RFQs).
- Obtain and assess supplier quotations and assist with procurement decisions.
- Raise, process and monitor purchase orders (POs) in accordance with company and client requirements.
- Liaise with suppliers, Procurement, Finance and other internal stakeholders to ensure procurement activities are completed accurately and on time.
- Assist with pre-billing and billing processes, including monthly invoicing where required.
- Liaise with reporting developers to amend or create client and business-specific reporting.
- Assist with identifying service issues, investigating problems and implementing practical solutions.
- Support testing and implementation of business and process improvements.




- Maintain accurate records and documentation.
- Ensure tasks and reporting are completed within required deadlines.

About You To be successful in this role, you will have:

- Australian Citizen or Permanent Resident - essential requirement.
- Previous experience in administration, operations, procurement, reporting or a similar role.
- Experience managing procurement activities, including RFQs and purchase orders.
- Strong Microsoft Office skills, particularly Excel, Word and PowerPoint.
- Strong analytical and problem-solving skills.
- Experience preparing reports and analysing data.
- Strong attention to detail and numerical accuracy.
- Experience working with KPIs, reporting or performance data.
- Excellent time-management and organisational skills.
- Strong written and verbal communication skills.
- The ability to manage competing priorities and work to tight deadlines.
- Strong stakeholder management and relationship-building skills.
- A customer-focused approach and professional communication style.
- The ability to work autonomously while contributing effectively within a team.
- The ability to quickly learn new systems, processes and industry requirements.

Important Requirements

- Must be an Australian Citizen or Permanent Resident.
- Must have no upcoming holidays or planned leave during the assignment.
- Ability to work from the Brisbane CBD office.
- Ability to meet the required start date and assignment duration.

Desirable

- Experience within transport, logistics,



relocations or a similar operational environment.
- Previous experience working with Government or Defence clients.
- Knowledge of Defence structures, reporting requirements or relocation services.
- Experience with billing, invoicing or financial administration.
- Experience working with procurement systems or ERP platforms.

Why Join Us?

- Brisbane CBD location.
- Work within a supportive and service-focused team.
- Opportunity to work with Government and Defence clients.
- Gain experience within a global logistics organisation.
- Potential opportunities for future career development

If this sounds like the opportunity you are looking for, apply now or call Muna Shire on [1300 817 275](tel:1300 817 275) option 6.

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our

14,000 team members can help solve any logistics, transport or supply chain challenge -

big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide from around 300 sites in over 30 markets,

and a forwarding network spanning 140 countries. We are proudly part of Japan Post -

Toll Group does not accept any unsolicited resume referrals from Recruitment Agencies and will not pay any placement fees relating to such unsolicited resume referrals.

All applicants must be entitled to work in Australia and be prepared to undergo a criminal history check, preemployment medical and/or drug & alcohol testing as required.

Toll embraces and celebrates a variety of cultures. We continue to build a business that reflects the values of equality, built on the knowledge and understanding that everyone is welcome including the First Nations Peoples, and those of all ages, genders and abilities.**.

📌 Administrator (Brisbane)
🏢 Toll People
📍 Brisbane