Assistant Project Manager P1LLAR Pty Ltd | Melbourne | Full time (Part-time considered) | Hybrid About P1LLAR

P1LLAR is a client-side project management and development management consultancy. We act for owners and developers across residential, hospitality, wellness and community projects in Victoria, with work now extending into New Zealand. We are a small, senior team with a solid pipeline of work.

That means real exposure to development and delivery decisions from day one, and it means the work you do matters immediately. It also means we need someone who can hold detail reliably without being chased. Our projects are exceptionally unique, with involvement in luxury apartments, geothermal hot spring facilities, memorial parks and 3D concrete printed townhouses.

About the role

This is a hands-on role at the centre of our projects. You will own the operational disciplines that make multi-project delivery work including meeting minutes, action registers, consultant follow-up, document control, procurement administration and monthly cost reporting. The first twelve months are weighted toward coordination and delivery support across our portfolio.

As you demonstrate capability, you will take responsibility for defined workstreams and smaller projects, with a clear pathway toward a Project Manager position.

What you will do Prepare accurate meeting minutes and maintain action registers across projects, and drive actions to closure

Follow up consultants, contractors and authorities on deliverables, information requests and approvals

Maintain drawing, document and revision registers, and keep project filing to our conventions

Administer procurement, including to issue RFQs, maintain tender registers, prepare comparison schedules

Run the monthly cost reporting cycle: collect consultant invoices, process them, prepare payment schedules for approval

Draft project control group and monthly client reports for review





Status project programmes monthly and flag slippage

Support contract administration through registers, correspondence drafting and deadline tracking

Prepare close-out and handover documentation What we are looking for Experience in project coordination or delivery support in the Australian property or construction industry

Written communication a client can rely on, including through minutes, correspondence and reports that need minimal editing

Numerate and comfortable with cost reports, invoices and payment schedules

Organised and self-directed, and comfortable holding others to deadlines

Strong Microsoft Office skills, including Excel, Project and SharePoint

Tertiary qualification in construction, engineering, architecture, property or a related discipline Highly regarded Site coordination experience on the contractor side

Contract administration experience on the contractor side

Development management experience on the client side

Mastt, Aconex, Buildpass, Procore, Microsoft Project

Demonstrated cost reporting experience

Exposure to AS4000 or AS4902, or residential building contracts

Sector experience in luxury multi-residential, wellness, tourism and hospitality, cemeteries and memorial parks

Construction induction (White Card) What we offer Direct exposure to development and delivery decision-making in a senior team

Genuine variety across residential, hospitality, wellness and community projects

Hybrid working across home, office, client premises and sites A defined pathway toward Project Manager

Flexible work arrangements To apply

Please apply with your CV and a short covering note detailing a project you helped keep on track and how you did it. A full cover letter is not required. Applicants must have the unlimited right to work in Australia. P1LLAR is an equal opportunity employer. Working parents, those with caring responsibilities and part-time applicants are also encouraged to apply.

📌 Assistant Project Manager (Melbourne)
🏢 P1LLAR
📍 Melbourne