Executive Assistant to the CEO

Aurora Education Foundation

- Work Type: Hybrid

- Employment type: Full time - 9 Months Parental Leave Cover (may be subject to extend)

- Salary: $90,000 to $100,000 + Superannuation + NFP salary packaging

About Aurora

Aurora’s vision is a society in which Australia’s First Peoples determine their aspirations through education and life-long learning, shaping a new future for our country.

We are an Indigenous-led organisation with the mission to inspire First Peoples in their education journey and connect them with educational and career opportunities that enable them to realise their potential.

Aurora was the winner of the Australian Employer of Choice Award and is a Great Place to Work certified.

About the role

Your primary objective is to support the CEO by providing high-level administrative and operational support, enabling the CEO to focus on core business matters. This includes assisting in the smooth running of the organisation by providing support to program and corporate areas.

Key Responsibilities

- Proactively manage the CEO’s calendar (business and personal) by organising meetings, making travel arrangements, preparing supporting material and attending to all other details.

- Prepare relevant briefing material for the CEO ahead of meetings.

- Act as a point of contact for internal and external stakeholders, appropriately screening and prioritising contact, and providing a conduit of information to the CEO.

- Manage the CEO’s email correspondence, prioritising / directing incoming correspondence as appropriate and drafting and / or sending responses as appropriate.

- Proactively manage the CEO’s calendar (business and personal) by organising meetings, making travel arrangements, preparing supporting material and attending to all other details.

- Prepare relevant briefing material for the CEO ahead of meetings.

- Act as a point of contact for internal and external stakeholders, appropriately screening and prioritising contact, and providing a conduit of information to the CEO.

- Manage the CEO’s email correspondence, prioritising / directing incoming correspondence as appropriate and drafting and / or sending responses as appropriate.

- Prepare emails, correspondence, meeting agendas, presentations, documents, spreadsheets and meeting notes / minutes.

- Manage logistics for on-site meetings involving the CEO.

- Prepare emails, correspondence, meeting agendas, presentations, documents, spreadsheets and meeting notes / minutes.

- Manage logistics for on-site meetings involving the CEO.

- Attend to personal matters for the CEO.

- Support Board and Committee governance processes in partnership with the Company Secretary, including meeting coordination,



Board paper management, action tracking, records management, and compliance with corporate governance requirements.

- Manage all electronic and hard copy records as required for the CEO function.

- Maintain accurate details of all stakeholder contact information and keep the CRM up to date.

- Provide high level administrative support for major funding applications and reports.

- Assist the Executive Officer / Company Secretary with arrangements for Aurora board meetings.

- Attend to logistical arrangements for Aurora board meetings, such as venue, catering and travel arrangements for Directors.

- Provide ad hoc support for Directors, as required.

Selection Criteria

Experience

- You possess a minimum of 5 years of experience in a personal / executive assistant capacity.

- C-Suite preferred, but not essential.

- Relevant qualifications in business or administration preferred, but not essential.

- Full driver’s license, preferred but not essential.

- Prior experience with board papers and important documentation is a must

Skills

- To take initiative in developing improvement plans as needed, aligned with the organisational strategy, needs, and capabilities.

- Excellent interpersonal skills with the confidence to liaise with stakeholders at all levels.

- Demonstrated abilities in managing complex diaries and travel arrangements, and prioritising issues and tasks.

- Demonstrated capability to apply critical thinking, judgement and discretion to all matters concerning the CEO.

- High level of initiative with the capability to think ahead and anticipate.

- Professional and solutions-focused approach to work with the flexibility to accommodate shifting priorities.

- Strong written communication skills.

- High attention to detail – in particular, proofreading and editing for board papers.

- Proficiency in Microsoft suite.

Other Requirements

- Willingness to obtain a Working with Children Check.

- Satisfactory national police check.

Other Requirements of the Role:

Cultural Safety:

The role is expected to comply with cultural safety principles that support Aurora’s work in Aboriginal and Torres Strait Islander education. This includes:

Continuously growing and applying understanding of Aboriginal and Torres Strait Islander cultures.

Actively reflecting on the potential for unconscious bias.





Supporting internal and external reform to ensure procedures, processes, data practices, and program practices are culturally safe.

Contributing to improvements in Aboriginal and Torres Strait Islander education through respectful, ethical, and culturally informed data practices.

Child Safety / Working with Vulnerable People:

The role is expected to maintain Aurora’s National Child Safety, Code of Conduct, and related procedures. This includes:

Providing a welcoming and safe environment for children and young people.

Promoting the safety and wellbeing of children and young people associated with Aurora’s programs.

Interacting with children and young people in ways that are positive and safe.

Acting as a positive role model.

Reporting any suspicions, concerns, allegations, or disclosures relating to child safety in line with Aurora’s procedures.

All employees must have a Working with Children Check, police check, and references. Aurora will inform candidates and employees when checks are conducted.

What Are The Benefits Of Working At Aurora?

- To be inspired by our purpose, leaders, and team members, with 93% of our team members recommending Aurora as an excellent place to work.

- To experience a culture of psychological and cultural safety, with 96% of team members viewing Aurora as an inclusive organisation.

- To have a healthy work-life balance, with a hybrid work model and access to SONDER – your health and wellbeing companion, and access to Headspace. We also offer policies that support employees' personal and qualified goals, such as study leave, cultural leave, and parental leave.

- To have opportunities for personal and professional growth, with multiple training sessions, Yarns with Elders and mentors, and internal development programs.

- We offer a market-competitive salary. Your salary would be between $90,000 and $100,000 depending on your experience + super (12%) + Non-for-Profit salary package (https://eziway.net.au/).

How to apply

If you have questions, contact **@aurorafoundation.com.au. To apply, please submit your resume.

Aurora is an EEO employer that welcomes applications from people who are Indigenous, have a disability, are LGBTIQA+, and people of culturally diverse backgrounds.

Confidentiality

Aurora Education Foundation is committed to protecting your privacy. Your personal information will only be used for recruitment purposes, kept secure, and shared only with those directly involved in the process. We will not disclose your information to third parties without your consent, except where required by law. You may request access to or correction of your information at any time by contacting us.

📌 Executive Assistant to the CEO (9 Months Parental Leave Cover) (Waterloo)
🏢 Aurora Education Foundation
📍 Waterloo