Executive & Personal Assistant to CEO

Location: Melbourne — must be able to work primarily in person in Glen Iris

Employment: Full time, primarily in person

Compensation: Competitive with Saint Haven membership benefit

About the role:

We are seeking a proactive and highly organized Executive & Personal Assistant to support a founder and CEO at a fast moving tech startup. You will manage a mix of executive administration, personal logistics and local tasks. This is a hands-on role for someone who enjoys solving problems, anticipating needs and ensuring important details are handled efficiently.

Responsibilities:

- Manage professional and personal calendars, appointments and changing priorities.
- Coordinate domestic and international travel.
- Prepare correspondence, documents, expenses and meeting materials.
- Track deadlines, commitments and follow-up actions.
- Liaise with colleagues, advisers, vendors and service providers.
- Coordinate household logistics, appointments, deliveries and tradespeople.
- Complete local errands, returns, collections and purchases.
- Arrange vehicle servicing, maintenance and petrol.
- Build simple systems for recurring tasks.




- Handle confidential personal and business information with discretion.
- Work closely with the Chief of Staff to keep priorities moving.

You will ideally have:

- Five or more years of experience as an Executive Assistant, Personal Assistant, private PA, office manager or similar.
- Experience supporting a founder, CEO or senior executive.
- Strong calendar, travel and administrative skills.
- Excellent judgment, communication and attention to detail.
- A proactive, practical and service-oriented mindset.
- Confidence working independently in a fast-moving environment.
- Strong technology skills and comfort using modern productivity tools.
- A full driver’s licence and reliable transport.
- Current Australian work rights.
- Strong professional references.

Working arrangements:

This is primarily an in-person role based in Glen Iris and the surrounding inner southeastern suburbs. Standard full-time hours are expected, with occasional reasonable flexibility for travel, appointments or urgent matters.

How to apply:

- Please submit your CV

📌 Executive & Personal Assistant to CEO (Melbourne)
🏢 A+
📍 Melbourne