Role type: Full-time or option for part-time; Continuing

Department: Melbourne University Sport

Salary: UOM 5 - $86,943 - $99,864 p.a. plus 17% super

- Central executive support role in University sport / drive governance, planning and stakeholder engagement / collaborate closely with senior leaders

- Play a key role supporting MU Sport’s senior leaders, governance processes and strategic projects by applying now.

- Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities

In line with the 2024 Enterprise Agreement clause 1.15.5 & 1.15.6.2, the University is committed to growing the number of Continuing jobs, and to increase the proportion of Continuing employment FTE in comparison to Fixed-Term or Casual employment. As part of this shared objective, all continuing vacancies will be advertised internally for a minimum of five working days to allow for current staff at the University to apply and be considered - ahead of external recruitment.

The University of Melbourne

We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity In this role, you will provide high-level executive support to MU Sport’s Director and General Manager. You will coordinate governance processes, strategic initiatives and stakeholder engagement that keep the Director’s Office running smoothly. You will gain broad exposure to projects, planning and University sport operations in a dynamic environment.

What you will deliver:

- Provide executive and administrative support to the Director and General Manager, including diary, correspondence and documentation.

- Coordinate strategic planning tasks, project methodology frameworks and progress reporting across MU Sport’s annual programme.

- Deliver secretariat support to committees and the Advisory Board, including agendas, minutes, action tracking and follow-up.

- Organise meetings, events, travel and stakeholder activities, ensuring logistics, technology and communication run smoothly.

- Maintain office systems, records, compliance reporting and stakeholder engagement plans that enhance efficiency and consistency.

You may be a excellent fit if you:





- Hold an undergraduate qualification in a relevant field, combined with significant executive or administrative experience.

- Demonstrate advanced skills in Microsoft Office, including complex calendar, email and document management.

- Manage in-person and online meetings or events using Zoom and MS Teams with confidence and reliability.

- Apply strong project management capability to support policies, programmes and strategic tasks across a busy portfolio.

- Communicate with advanced written skills, distilling complex ideas into persuasive briefs, reports and presentations.

- Handle sensitive information and stakeholder relationships with discretion, professionalism and respect for confidentiality.

For further information please refer to the attached PD.

What we offer you!

We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:

- Build future financial security with 17% superannuation

- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being

- Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning

- Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave

- Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company

- Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

Your recent team – MU Sport

You will join MU Sport, which leads and supports sport, fitness and recreation across the University community. The team partners with more than forty affiliated clubs,



delivers intervarsity campaigns and manages high-quality facilities. Colleagues are passionate about student experience, inclusion and sporting excellence.

You will collaborate with experienced sport professionals, gain exposure to high-performance and community programmes, and help shape a vibrant, safe and welcoming sporting culture on and off campus.

Be Yourself The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.

We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.

Aboriginal and Torres Strait Islander Applicants

We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.

Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [email protected].

Application essentials:

- Visit "apply with us" to learn more about the process, including tips and FAQs.

- You must have current valid work rights for Australia. Visa sponsorship is not available for this role

- A Working with Children Check is for all positions. If successful, we will guide you through the process and reimburse you.

- Please upload your resume and a cover letter outlining your interest and experience as part of the application process.

Want to know more?

- For questions related to our recruitment process email Ethan Khamly at [email protected]

- For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at [email protected] (subject: 'Recruitment Adjustments').

Apply today and join a community that’s shaping the future.

Applications close: Wednesday 12th August 11:55 PM; AEST.

Position Description:

JR-014799 - Executive Support Officer PD Aug.pdf

JR-014799 - Executive Support Officer PD Aug.docx

📌 Executive Support Officer (Australia)
🏢 University Of Melbourne
📍 Australia