We continually strive to help our workforce achieve their professional and personal goals, engaging them in challenging and inspiring projects.

Key Responsibilities

Invoice Processing

- Process high volumes of supplier invoices accurately and within agreed service levels.

- Validate invoices against purchase orders, contracts, receipts and approval workflows.

- Ensure correct coding of invoices to general ledger accounts, cost centres, projects and business units.

- Review invoices for compliance with company policy, delegation of authority requirements and local tax regulations.

- Resolve invoice to PO 3-way match discrepancies and exceptions in a timely manner.

- Investigate and resolve matching discrepancies by liaising with procurement teams, budget holders, receiving departments, and suppliers.

- Contribute to the maintenance of strong internal controls to mitigate financial and operational risks.

Purchase Order Administration Support

- Support the administration and maintenance of purchase orders within the ERP system.

- Compare supplier invoices against the purchase order and the goods receipt to verify quantities, pricing, and terms before processing invoice.

- Flag discrepancies in price or item quantities between the PO and the invoice to the purchasing team to facilitate prompt resolution.

- Ensure purchase orders are raised in accordance with procurement policies and delegated approval limits.

Supplier Management

- Maintain supplier master data, ensuring appropriate governance and controls are followed.





- Verify supplier banking details and supporting documentation in accordance with fraud prevention procedures.

- Respond to supplier enquiries professionally and promptly.

- Reconcile supplier statements and investigate outstanding items.

- Build and maintain positive supplier relationships to support efficient business operations.

Payment Processing

- Prepare and process payment runs in accordance with approved payment schedules.

- Monitor payment status and resolve payment rejections or exceptions.

- Ensure payments comply with internal controls, approval authorities and banking protocols.

- Support international payment processing across multiple currencies and jurisdictions.

Employee Expense Reimbursements

- Review, verify and process employee expense claims in accordance with company policies and approval requirements.

- Ensure supporting documentation is complete, accurate and compliant with tax and audit requirements.

- Validate expense coding and allocation to the appropriate cost centres, projects and general ledger accounts.

- Process employee reimbursement payments within agreed service level timeframes.

- Review expense claims for compliance with travel, entertainment and expense policies.

- Investigate and resolve employee reimbursement queries and exceptions.





- Support employees and managers with guidance on expense submission requirements and policy compliance.

Month-End Activities

- Assist with month-end close procedures and reporting requirements.

- Accrue invoices received after month-end where necessary.

- Investigate and resolve aged creditor balances and unreconciled items.

Corporate Credit Card Administration

- Assist in the administration of the corporate credit card program across multiple countries and business entities.

- Process credit card expenses and reimbursements, manage receipts and undertake reconciliations.

Essential

Qualifications and Experience

- Minimum 2–3 years' experience in Accounts Payable within a medium to large organisation.

- Experience processing high-volume transactions.

- Strong understanding of procure-to-pay processes and controls.

Desirable

- Experience in a multinational or global organisation.

- Knowledge of GST and VAT requirements.

- Experience with ERP systems.

- Exposure to process automation, OCR and invoice workflow systems.

- Experience managing corporate credit card and employee expense management programs.

Personal Attributes

- High attention to detail and accuracy.

- Strong organisational and time management skills.

- Customer-focused and service-oriented mindset.

- Robust written and verbal communication skills.

- Ability to prioritise competing deadlines in a fast-paced environment.

- Team-oriented with a team-oriented approach.

- Continuous improvement mindset.

- Integrity and commitment to confidentiality.

📌 Finance Officer (Symonston)
🏢 Electro Optic Systems
📍 Symonston