We continually strive to help our workforce achieve their professional and personal goals, engaging them in challenging and inspiring projects.

Key Responsibilities Invoice Processing Process high volumes of supplier invoices accurately and within agreed service levels.

Validate invoices against purchase orders, contracts, receipts and approval workflows.

Ensure correct coding of invoices to general ledger accounts, cost centres, projects and business units.

Review invoices for compliance with company policy, delegation of authority requirements and local tax regulations.

Resolve invoice to PO 3-way match discrepancies and exceptions in a timely manner.

Investigate and resolve matching discrepancies by liaising with procurement teams, budget holders, receiving departments, and suppliers.

Contribute to the maintenance of strong internal controls to mitigate financial and operational risks.

Purchase Order Administration Support

Support the administration and maintenance of purchase orders within the ERP system.

Compare supplier invoices against the purchase order and the goods receipt to verify quantities, pricing, and terms before processing invoice.

Flag discrepancies in price or item quantities between the PO and the invoice to the purchasing team to facilitate prompt resolution.

Ensure purchase orders are raised in accordance with procurement policies and delegated approval limits.

Supplier Management

Maintain supplier master data, ensuring appropriate governance and controls are followed.





Verify supplier banking details and supporting documentation in accordance with fraud prevention procedures.

Respond to supplier enquiries professionally and promptly.

Reconcile supplier statements and investigate outstanding items.

Build and maintain positive supplier relationships to support efficient business operations.

Payment Processing

Prepare and process payment runs in accordance with approved payment schedules.

Monitor payment status and resolve payment rejections or exceptions.

Ensure payments comply with internal controls, approval authorities and banking protocols.

Support international payment processing across multiple currencies and jurisdictions.

Employee Expense Reimbursements

Review, verify and process employee expense claims in accordance with company policies and approval requirements.

Ensure supporting documentation is complete, accurate and compliant with tax and audit requirements.

Validate expense coding and allocation to the appropriate cost centres, projects and general ledger accounts.

Process employee reimbursement payments within agreed service level timeframes.

Review expense claims for compliance with travel, entertainment and expense policies.

Investigate and resolve employee reimbursement queries and exceptions.





Support employees and managers with guidance on expense submission requirements and policy compliance. Month-End Activities Assist with month-end close procedures and reporting requirements.

Accrue invoices received after month-end where necessary.

Investigate and resolve aged creditor balances and unreconciled items.

Corporate Credit Card Administration

Assist in the administration of the corporate credit card program across multiple countries and business entities.

Process credit card expenses and reimbursements, manage receipts and undertake reconciliations.

Essential Qualifications and Experience Minimum 2–3 years' experience in Accounts Payable within a medium to large organisation.

Experience processing high-volume transactions.

Strong understanding of procure-to-pay processes and controls.

Desirable

Experience in a multinational or global organisation.

Knowledge of GST and VAT requirements.

Experience with ERP systems.

Exposure to process automation, OCR and invoice workflow systems.

Experience managing corporate credit card and employee expense management programs.

Personal Attributes

High attention to detail and accuracy.

Strong organisational and time management skills.

Customer-focused and service-oriented mindset.

Robust written and verbal communication skills.

Ability to prioritise competing deadlines in a fast-paced environment.

Team-oriented with a collaborative approach.

Continuous improvement mindset.

Integrity and commitment to confidentiality.

📌 Finance Officer (Australia)
🏢 Electro Optic Systems
📍 Australia