Trusted Legal PA – High Impact Role Supporting Senior Leaders

Our Sydney team is seeking an experienced Legal PA (Legal Secretary) to join us on a full-time basis, working Monday to Friday, 9:00am to 5:30pm.

As a key member of the team, you'll provide high-level support to a Partner and team of lawyers, helping ensure the smooth operation of a busy practice. You'll play an important role in driving efficiency, delivering exceptional client service, and contributing to the team's overall success.

You'll also be part of a team-oriented network of Legal PAs across the firm, with opportunities to contribute to knowledge sharing, wellbeing, inclusion, and continuous improvement initiatives.

Your responsibilities will include

- Managing complex diaries, inboxes, travel arrangements, and competing priorities
- Coordinating client and matter administration, including onboarding, compliance, conflict checks, and engagement documentation
- Managing end-to-end billing and invoicing processes, ensuring accuracy and timely delivery
- Preparing high-quality correspondence, legal documents, presentations, and other business-critical materials
- Coordinating document production, records management, filing, expenses, and broader practice administration
- Supporting and mentoring junior team members through collaboration and knowledge sharing
- Identifying opportunities to improve processes, leverage technology, and contribute to continuous improvement initiatives

About You

We're seeking a confident, proactive, and solutions-focussed Legal Assistant who brings:

- 3-8 years' experience in a legal support role within a law firm environment
- Experience supporting a Partner and legal team in a fast-paced practice
- End-to-end billing experience, ideally with exposure to Aderant
- Strong client and matter administration experience, including compliance and engagement processes
- Advanced organisational skills with the ability to manage competing priorities, work autonomously, and take ownership of outcomes




- Advanced Microsoft Office skills and confidence adopting new technologies and ways of working
- Exceptional attention to detail and a commitment to delivering high-quality work
- Excellent communication and relationship-building skills, with a strong client service focus and the ability to anticipate stakeholder needs
- Professionalism, discretion, sound judgement, and a collaborative approach to supporting colleagues and contributing to team success
- A growth mindset and genuine interest in continuous learning, process improvement, and service excellence

Applications To be considered, please submit your application via the advertisement. This role is open to suitable candidates with full and unrestricted working rights in Australia.

Why join Pinsent Masons?

- We have a global reach and a local feel. With 30 offices and 1500 lawyers operating across Asia Pacific, Europe, Africa and the Middle East, you'll be exposed to domestic, international and multi-jurisdictional high-profile work, yet be in an office where everyone knows your name.
- We do things a bit differently. Legal services are at the core of our business; however, we have diversified into other areas providing complimentary services to clients through offerings like Brook Graham and Vario flexible services.
- We like to be flexible. Our firm is professional but also relaxed, you can dress for your day and in your own style. We also promote practices that support wellbeing, mental wellness and work/life balance so that everyone can thrive at work and at home.
- We're lots of fun and very inclusive. Proud of our leading reputation for diversity and inclusion, we have created an open environment where everyone can bring their whole selves to work. You'll also have plenty of opportunities to participate in, and even run, social activities, diversity and inclusion networks, and charitable initiatives.

We are currently not engaging any recruitment agencies for this role. Should we require assistance, we will engage our preferred suppliers.

📌 Legal PA, Sydney
🏢 Pinsent Masons
📍 Sydney