Applications Close: 5pm Thursday 13 August 2026 Job Details The Department of Infrastructure, Transport, Regional Development, Communications, Sport and the Arts is establishing an integrated portfolio schedule across its Information Technology and Data Division, and needs a Master Scheduler to build and run it. Sitting in the Digital Delivery Support Office, you'll consolidate project and program schedules into a portfolio-level view that supports planning, prioritisation and delivery oversight, and provide expert scheduling, planning and portfolio management support across the Division's digital and technology initiatives. You'll facilitate planning workshops with project and program teams, set the Division's scheduling standards and methodologies, run schedule assurance against the Department's Program and Project Management Framework, and brief senior leaders on schedule performance, risks and critical dependencies.

It's a role for someone who can bring order to a complex delivery portfolio and give executives a single, reliable picture of where everything stands.

Location

Canberra, ACT. Onsite, working in the office as required to support workshops, stakeholder engagement and portfolio governance activities, with options for flexible work arrangements by agreement with the Department. Duration

6 months, commencing 1 September 2026, with one 6 month extension option. Clearance & Citizenship

Must be able to obtain Baseline security clearance.. Australian citizens only. Key Responsibilities

Develop, maintain and continuously improve an integrated master schedule across the Division's project and program portfolio

Consolidate project and program schedules into a portfolio-level view that supports planning, prioritisation and delivery oversight

Facilitate planning and scheduling workshops with project and program teams throughout the project lifecycle

Ensure schedules accurately reflect deliverables, milestones, dependencies, assumptions and critical path activities

Establish scheduling standards,



methodologies and best practices

Conduct schedule assurance activities aligned to the Department's Program and Project Management Framework

Produce portfolio-level reports, dashboards and executive briefings on schedule performance, delivery status, milestones, risks, issues and critical dependencies

Support data integrity in approved Agency systems, including the Program and Project Management Reporting Tool

Provide expert advice to project teams, senior leaders and business stakeholders on scheduling, planning, resource constraints, dependency management and portfolio delivery risks Skills & Experience

Expert scheduling and planning across complex ICT, digital transformation or portfolio delivery environments

Building and assuring integrated master schedules covering milestones, dependencies, assumptions and critical path activities

Consolidating project and program schedules into portfolio-level views that support executive decision-making

Producing transparent, accurate and timely reports, dashboards and executive briefings

Facilitating planning workshops and advising project teams, senior leaders and business stakeholders

Applying scheduling standards, methodologies and assurance practices within project, program and portfolio governance frameworks Essential Criteria

Integrated master scheduling (30%): Demonstrated capability in developing, maintaining and assuring integrated master schedules across complex ICT, digital transformation or portfolio delivery environments, including milestones, dependencies, assumptions and critical path activities.

Portfolio-level schedule consolidation (25%):



Demonstrated experience consolidating project and program schedules into a portfolio-level view that supports planning, prioritisation, delivery oversight, dependency management and executive decision-making.

Reporting and executive briefings (20%): Ability to produce clear, accurate and timely portfolio-level reports, dashboards and executive briefings on schedule performance, delivery status, milestones, risks, issues and critical dependencies.

Stakeholder engagement and facilitation (15%): Demonstrated ability to work effectively with project teams, senior leaders and business stakeholders, including facilitating planning workshops and providing practical advice on scheduling, resource constraints and portfolio delivery risks.

Standards, methodologies and assurance (10%): Demonstrated experience applying scheduling standards, methodologies and assurance practices aligned to project, program and portfolio governance requirements.

Application

Instructions

Upload a one-page pitch, no more than 5,000 characters. This is the limit set by the client, so use it: your pitch should sell your capability and experience by showing, with concrete examples and outcomes, how you've done the work described in the Job Details, Key Responsibilities and Essential Criteria above, as this is what you will be assessed against. The criteria are weighted, so lead with your strongest, most specific evidence of building and assuring integrated master schedules and consolidating portfolio-level views.

A pitch that demonstrates delivery beats a summary of your CV.

If you have worked at the Department of Infrastructure, Transport, Regional Development, Communications, Sport and the Arts before, include the details of that engagement: the branch and division you worked in, plus relevant information such as your role and the dates of the engagement.

Apply via the website: http://yolkdigital.com.au/site-data/jobs/master-scheduler

📌 Master Scheduler (Canberra)
🏢 Yolk Digital
📍 Canberra