An exciting opportunity to work for a growing and innovative team that supports and enables cutting-edge synthetic biology research and translation.

- Annual base salary from $102,136 to $112,741 per annum (Level 6), plus 17% employer's superannuation and annual leave loading (salary commensurate with experience)
- Full-time, 2-year fixed term contract
- Based on site at Macquarie University Wallumattagal Campus, North Ryde

The Role

The Faculty of Science and Engineering is seeking an experienced administrator to provide practical and effective support for the leadership team, key stakeholders and projects of the Australian Genome Foundry (AGF).

In this role, you will provide efficient administrative support for the leadership team, staff, stakeholders and projects of the Australian Genome Foundry. Alongside day-to-day operational support and stakeholder management, you will contribute to initiatives and improvement projects by maintaining accurate records and documentation, supporting knowledge management activities, and assisting with process and system enhancements. Your ability to stay organised, adaptable and team-oriented will be highly valued.

Reporting to the Business Manager, you will:

- Act as the primary contact for key internal and external stakeholders, maintaining effective communication channels and prioritising urgent and sensitive matters
- Triage emails, correspond with stakeholders, manage the AGF Chief Scientist’s diary, and organise meetings
- Provide financial, purchasing and travel administrative support to AGF staff as required
- Assist in the implementation of policies, guidelines and procedures and play a leading role in ensuring their effective application
- Plan and support individual and collaborative projects and initiatives, including system implementation, data collection, analysis and report preparation




- Coordinate project administration, including meetings, minute‑taking, action tracking, and status reporting
- Coordinate workshops and events for AGF, including catering, room bookings, stakeholder liaison, registrations, venue set‑up and pack‑down, and post‑event surveys

About You

You will be a motivated and proactive administrator with excellent communication skills, a strong track record in business operations or project roles, and an operational background ideally within a research context. You should have experience working with diverse stakeholders, be comfortable in complex, service‑oriented environments, and possess strong relationship management, time‑management, organisational and detail‑orientation skills.

Selection Criteria

- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience
- Excellent written and verbal communication skills, with a high level of attention to detail for deliverables produced
- The ability to liaise effectively with a range of stakeholders, delivering outcomes within tight timeframes while managing expectations
- The ability to quickly adopt and understand new systems, processes and technology
- Experience working with a range of computer systems and applications, including Microsoft Office 365, database management systems, online booking systems and financial systems




- Excellent time‑management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative
- Demonstrated ability to work collaboratively and productively within a team, while also taking initiative and working independently while managing competing demands
- Bachelor's degree in molecular biology or an equivalent discipline
- Knowledge and experience in working in a complex administrative environment, preferably within Higher Education
- Sound understanding of NCRIS funded infrastructure facilities, their needs and reporting requirements

Benefits

- Flexible, hybrid work arrangements
- 17% Superannuation
- Subsidised onsite parking options
- Extensive training and professional development programmes
- Onsite childcare facilities to support working parents
- Discounted health insurance
- Subsidised membership at our Sport & Aquatic Centre
- Access to an Employee Assistance Program for free and confidential support
- Convenient onsite GP, imaging and physiotherapy clinics

Applications Close

31 July 2026

Eligibility

Applicants must have full working rights in Australia and must currently reside in Australia.

EEO Statement

The Faculty of Science and Engineering at Macquarie University has a goal to increase the engagement of women, Aboriginal and Torres Strait Islander peoples, and people from diverse backgrounds in STEM roles. Applications are considered holistically, and candidates are encouraged to apply even if their experience does not meet each individual selection criterion.

Pre‑Employment Checks

Preferred candidates will be required to undergo a criminal history check prior to the completion of an offer of employment.

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📌 Project Officer (City of Ryde)
🏢 Macquarie University
📍 City of Ryde