11th August, 2026

Sales & Leasing Administration Assistant

Commercial Property | South East | Monday to Friday | Hybrid flexibility

Are you a highly organised real estate administrator who enjoys variety, property marketing and keeping the detail on track?

Spire Recruitment is partnering with a well-established commercial and industrial property agency in Melbourne’s south-east to find a capable Sales & Leasing Administration Assistant. This is a busy, hands-on support role working closely with a collaborative sales and leasing team.

You will be someone who takes pride in producing polished work, enjoys managing multiple moving parts and understands that great administration helps agents deliver an exceptional client experience.

The role:

Supporting a team of commercial property agents, your days will be varied and include:

- Preparing sales and leasing documentation, including authorities, leases, contracts, advertising schedules and associated checklists
- Coordinating property listings, activating campaigns and uploading content to online portals
- Editing, proofreading and maintaining high-quality listing copy, marketing submissions, brochures, aerials and property materials
- Managing marketing timelines and coordinating suppliers including photographers, designers, printers and advertising platforms
- Preparing reports, presentations and marketing proposals for clients and the internal team
- Assisting with campaign administration, invoice tracking and general database updates
- Supporting agent diary management, regular team catch-ups and day-to-day sales administration
- Collating case studies and success stories
- Providing general office support as needed, including reception relief, scanning, filing, binding and document management
- Attending auctions or assisting with filming from time to time

About you:

You are a positive, dependable and detail-focused administrator with prior real estate experience.



You can juggle competing priorities without losing sight of the finer details, communicate professionally and enjoy being part of a team.

To be considered, you will have:

- At least 1–2 years’ administration experience within real estate
- Strong written and verbal communication skills
- Excellent time-management, organisation and proofreading skills
- A genuine interest in property marketing and presentation, with a creative eye an advantage
- Confidence using Microsoft Office; exposure to MS Teams and SharePoint will be well regarded
- Initiative, maturity and a practical problem-solving approach
- A high level of discretion, professionalism and attention to detail
- A current driver’s licence and reliable vehicle
- A current National Police Check, or willingness to obtain one
- Year 12 / VCE completion or equivalent

What’s on offer:

This is an opportunity to join a supportive, down-to-earth team where your contribution is noticed and valued.

- Monday to Friday, 9:00 am–5:30 pm—no weekends
- Hybrid work flexibility
- Secure onsite parking
- Quality systems and tools to support your work
- Ongoing training, career development and offsite learning days
- Clear opportunity to grow your career within commercial property
- Social club activities, including trivia, bowling and team events
- A welcoming, respectful culture that values teamwork, ownership and doing the right thing

If you are looking for a stable, varied and rewarding administration role within commercial property, we would love to hear from you.

If you like what you’ve read, and are ticking most of the boxes above, we would love to talk with you! Click the apply now button to send your details through or call Alysia on 0433 415 525 or Sara on 0406 440 709 for a confidential conversation today!

Check out our website: www.spirerecruitment.au

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📌 Sales & Leasing Administration Assistant - South East (Melbourne)
🏢 Spire Recruitment
📍 Melbourne