Job Description

Smile Art Lab is a dental laboratory based in Sydney, working with dentists across Australia. We are looking for a reliable and organised part-time bookkeeper/accounts administrator to join our team for approximately 2 days per week.

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We currently work with an external accounting/bookkeeping firm, but as the business has grown, we need someone more hands-on internally to help manage the day-to-day accounts workflow.

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This role would suit someone who enjoys structure, accuracy and follow-up, and who is comfortable dealing with a high volume of invoices, supplier statements, client accounts and accounts-related emails.

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About the role

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You will be responsible for helping keep our accounts organised and up to date, including:

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- Processing supplier invoices

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- Managing customer invoices and statements

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- Following up outstanding client accounts

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- Reconciling supplier statements

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- Bank reconciliations

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- Keeping the accounts inbox organised

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- Following up missing invoices, receipts or payment information

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- Liaising with our external bookkeeping/accounting firm when required

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- General accounts administration

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Payroll and higher-level compliance can continue to be handled by our external firm, although payroll experience would be a bonus.

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About you

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We are looking for someone who is:

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- Experienced in bookkeeping or accounts administration

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- Very organised and detail-focused

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- Confident in managing high-volume invoices and statements

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- Comfortable following up with clients and suppliers professionally

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- Valuable with email communication

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- Able to work independently and take ownership of tasks

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- Familiar with Xero or similar accounting software

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- Reliable, practical and proactive

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Experience in a small business environment would be highly regarded. We use Xero for bookkeeping and a dental laboratory management software to raise and manage customer invoices. Training will be provided on the lab software, but confidence working across multiple systems is important.

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Hours and location

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- Approximately 2 days per week

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- Flexible days for the right person

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- Sydney-based role

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Why join us?

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Smile Art Lab is a growing dental laboratory with a friendly team and a strong focus on quality, communication and service. This is a practical, hands-on role where you can make a real difference by bringing better structure and consistency to our accounts process.

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📌 Part-Time Bookkeeper / Accounts Administrator (Sydney)
🏢 Smile Art Lab
📍 Sydney