Complete Staff Solutions - Program Secretariat, Canberra ACTStart Date: Immediate, with ability to consider some notice period
Length: 12-month assignment, with option to extend for a further 12 months
Hours/Days: 40hrs per week, between the core hours of 7am and 7pm
Casual Pay Rate: APS6 $60 - $68 per hour + super, negotiable based on skills and experience - if you are seeking a higher rate of pay, please disclose in initial stages of interview
Location: Canberra, ACT - Hybrid work model available
Role will be responsible for, but not limited to:
Organising and supporting document preparation for governance meetings including quality assuring all papers, collating meeting packs and maintaining appropriate record keeping.
Developing and distributing meeting agendas and maintaining the Forward Work Plan.
Recording official minutes, decisions and action items and distributing to Members for endorsement.
Organising and supporting meeting logistics including arranging meeting dates, liaising with Board Members, setting up facilities etc.
Contributing to Program reporting, document drafting and providing administrative support services as required.
Supporting the development of a work schedule that includes objectives, work streams, timeframes, budget, and responsibilities.
Identifying and escalating Program risks where identified.
Reporting regularly to the Program Manager regarding activities completed and upcoming activities.
Developing and maintaining a calendar of events.




Building and maintaining effective relationships within the group and with other stakeholders.
Supporting capability uplift for current Program staff by developing and providing relevant Program materials.
Working with the Program Manager to develop terms of reference and operating procedures.
Providing basic advice on governance issues regarding the program management methodology.
Developing and maintaining conflict of interest registers.
Mandatory Experience
Excellent teamwork skills, with the ability to work with colleagues to achieve outcomes.
Excellent written and verbal communication skills, and the ability to effectively communicate, collaborate and negotiate with a range of stakeholders and audiences.
Detail-orientated and results-driven with a proactive work ethic.
Ability to prepare documents and reports, and present clearly and concisely.
Experience effectively managing competing priorities and strategic directions, with an ability to remain calm under pressure and respond flexibly to change and uncertainty.
Proficient in the Microsoft Office suite.
Familiarity with project management tools.
Desirable Criteria
Relevant tertiary qualifications in a related field.
Minimum of 3 years in program administration or project coordination, preferably within a governmental context.
To hear about the program, our client, and more about the role, contact our team today on **************, or via email at ******

📌 Program Secretariat - Aps6 (Canberra)
🏢 Complete Staff Solutions
📍 Canberra