Personal Assistant & Medical Administration Coordinator
Personal Assistant/Medical Administration Coordinator
Part-Time | Tuesdays & Wednesdays | 2 Days Per Week
East Melbourne Women's Health Group - East Melbourne
A meaningful opportunity for an experienced medical administrator who wants flexibility, variety and a genuinely supportive small team.
AtEast Melbourne Women's Health Group, we are passionate about providing exceptional, compassionate care to women and families through every stage of life.
Our warm and collaborative team includesDr Claire Francis, Dr Mikhaila Lazanyi, Embrace Maternity & Wellness Midwives, Dr Anita Bir - Pelvic Floor Physiotherapist, and our dedicated administration team.
Together, we create a practice where clinical excellence is matched by kindness, communication and exceptional patient care.
About the Opportunity
We are seeking anexperienced, organised and compassionate Personal Assistant & Medical Administration Coordinatorto join our teamtwo days per week - Tuesdays and Wednesdays.
This is a varied and trusted role, ideal for someone who enjoys being an integral part of a specialist medical practice and takes pride in making both the patient and doctor experience seamless.
You will provide a combination of:
Specialist medical administration
Personal Assistant support
Patient coordination and appointment management
Medical correspondence and administrative follow-up
Day-to-day operational support
There is also thepotential to increase hours in the future and provide additional cover for annual leave and staff absences, offering the opportunity to increase your hours when required and become a valued and flexible member of our team.
Why This Role Stands Out
This isn't simply a reception or administration position.




You will play an important role in supporting women and families through some of life's most significant and vulnerable moments.
Your organisation, communication and attention to detail will directly contribute to ensuring patients feelinformed, supported and genuinely cared forthroughout their healthcare journey.
You will also work closely with experienced specialists in a collaborative environment whereyour contribution is valued and your role makes a difference.
About You
You will be someone who is:
Highly organised and naturally proactive
Warm, compassionate and patient-focused
Confident communicating with patients, specialists and hospitals
Exceptional with detail, follow-up and confidentiality
Able to manage competing priorities calmly and efficiently
Adaptable and comfortable working independently
Professional, reliable and genuinely invested in doing things well
Essential Requirements
To be considered for this role, you must have:
Previous experience in a specialist medical practice is must
Confidence using medical practice management software (Xestro experience a bonus)
Excellent written and verbal communication skills
Strong organisational and time-management skills
Exceptional attention to detail
The ability to manage competing priorities in a busy environment
A professional, adaptable and patient-focused approach
A genuine commitment to providing an outstanding patient experience
Highly Regarded
Experience in any of the following will be highly regarded:
Obstetrics & Gynaecology
Personal Assistant
What We Offer
A consistent 2-day-per-week role - Tuesdays & Wednesdays
The opportunity for additional hours when covering annual leave or staff absences
A genuinely supportive, caring and respectful team culture and small team setting
Meaningful work supporting women, babies and families
Variety, autonomy and responsibility
#J-*****-Ljbffr

📌 Personal Assistant & Medical Administration Coordinator (Melbourne)
🏢 East Melbourne Women's Health Group
📍 Melbourne