Ventia
Job Title: Project Coordinator
Location: N/Sydney, Melbourne or Brisbane Ventia Offices
Expected hourly rate: $40 + Super
Hours of Work: Monday - Friday, Full Time, Casual Contract
Length of Assignment: 31st August - 31st May
Duties and Responsibilities
Provide day-to-day administrative and operational support to the field-based team.
Coordinate travel arrangements, including bookings and preparation of travel itineraries.
Manage uniform orders and monitor annual uniform allowances to ensure purchases remain within allocated limits.
Manage fleet administration, including maintaining accurate fleet registers and recording vehicle allocations, swaps and changes.
Coordinate new vehicle deliveries and allocations, as well as lease vehicle returns and required documentation.
Assist field staff with vehicle accident claims, roadside assistance and other fleet-related requirements.
Coordinate the ordering and allocation of IT equipment and maintain an accurate asset register, including serial numbers.
Manage company credit card receipts and expense claims through SAP Concur, including uploading receipts,



categorising expenses and submitting claims within required monthly deadlines.
Maintain accurate and up-to-date administrative records, registers and documentation across all areas of responsibility.
Essential Experience
Previous experience in a Project Coordinator, Team Coordinator, Office Administrator, Operations Coordinator, or similar support role.
Demonstrated experience providing administrative and operational support to remote or field-based teams.
Experience coordinating travel bookings, accommodation, and itinerary management for multiple employees would be preferable.
Experience using SAP Concur or similar expense management systems.
Key Skills & Attributes
Outstanding organisational skills and the ability to effectively manage multiple tasks and deadlines.
A high level of accuracy and attention to detail.
Strong interpersonal and stakeholder management skills.
The ability to work independently and take initiative when resolving issues.
Excellent communication skills, both written and verbal.
working hours
Full time
benefits
+ Super
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