Our client, BECTIVE PTY LTD T/A LJ HOOKER ST LUCIA , is seeking a highly organised and proactive Office Manager to oversee the daily operations of their office.
The successful candidate will be responsible for managing administrative functions, coordinating office activities, supervising support staff, maintaining efficient systems and procedures, and ensuring smooth communication across departments.
This role requires exceptional multitasking abilities, attention to detail, and strong interpersonal skills to liaise effectively with management, clients.
Experience in office administration, proficiency in Microsoft Office, and a commitment to maintaining a professional and productive work environment are essential.
Job Responsibility: • Organise and coordinate office administration and operational procedures to support efficient real estate operations, ensuring effectiveness, compliance, and workplace safety.
Duties: •Manage daily office administration, including scheduling, correspondence, documentation control, and maintenance of agency records, listing files, tenancy documents, and compliance registers.
•Allocate tasks to administrative and property management support staff in line with sales deadlines, leasing requirements, settlement timelines, and workflow priorities.
•Coordinate staff activities such as rostering, performance monitoring, onboarding, and internal communication to support efficient real estate operations.
•Oversee payroll processing, invoicing, trust account‐related administrative support, office expenditure, and financial reporting to ensure accurate and compliant financial administration.




•Liaise with clients, sales agents, property managers, contractors, suppliers, and external partners to maintain seamless communication across all real estate functions.
•Implement, review, and maintain office policies, procedures, and administrative systems to support agency efficiency, compliance, and professional service delivery.
•Prepare, maintain, and manage client records, property files, tenancy documentation, marketing materials, listing agreements, and operational reports.
•Monitor and maintain office supplies, equipment, and technology (software and hardware), including CRM systems, property management platforms, and marketing tools, ensuring the workplace remains functional and up to date.
•Identify administrative or operational inefficiencies and implement improvements to streamline office workflows, property management processes, and sales administration.
•Support management with strategic planning, reporting, operational updates, compliance audits, and coordination of internal meetings, training sessions, and staff activities.
•Ensure the office and real estate operations comply with relevant legislation, including the Property Occupations Act, trust accounting requirements, WHS regulations, and company policies.
•Maintain oversight of administrative budgets, inventory levels, and cost‐effective procurement of office supplies, marketing materials, and qualified services.
Skills/Qualification: ·AQF Diploma or Higher ·Min 1-2 years of experience in related field Salary: ·$70,000 - $85,000 + Superannuation Full Time: ·Min 38 hours per week

📌 Office Manager (Brisbane)
🏢 BECTIVE
📍 Brisbane