Lease admin role with one of Australia's largest institutional investors Flexible location: work from any major Australian capital city Real pathways into property management with a global firm National | We acknowledge the Traditional Custodians of Country throughout Australia CBRE is looking for a Lease Administrator to join our dedicated team managing a commercial and retail portfolio for IFM Investors.
Based out of any major Australian capital city, you will keep lease and tenancy data accurate and current, support both the property and finance teams, and ensure every tenant obligation, billing, and critical date is tracked and actioned.
This is a great fit for someone who takes pride in accuracy, manages competing priorities with ease, and wants to build deep expertise in lease administration within a high-profile institutional account.
In this role, you will: Examine and extract data from executed leases, licences, and tenancy documents for system setup and maintenance Maintain tenancy schedules, critical date diaries, and registers of bank guarantees, security deposits, and tenant insurance certificates Check and dispatch recurring tenant charges, outgoings recoveries, and sundry invoices with supporting documentation Liaise with the finance team on billing instructions, account reconciliations, and system issues Conduct tenant arrears control and manage associated communications Prepare accurate reporting against due dates and contribute ideas to improve processes and systems About You You're detail-oriented, well-organised, and comfortable working with lease documentation and property management systems.




You take ownership of your workload and bring a client-focused approach to everything you do.
At least 1 year of property or lease administration experience, including with commercial property management systems Ability to read and interpret leases, licences, and other property documentation Intermediate Microsoft Office skills, particularly Excel and Outlook Property degree or equivalent preferred; strong administration and property experience also considered Why CBRE?
Global leader in commercial real estate with genuine career pathways into property management Work within a dedicated client team with the full backing of CBRE's Pacific network Parental leave and Certified Family Inclusive Workplace accreditation Access to CBRE employee benefits including wellbeing support and recognition programs Can we inspire you to join us?
At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you.
We are strengthening our inclusive culture, so everyone feels protected, valued, and heard.
Because when you belong, we all succeed.
We welcome and encourage First Nations People to apply.
Be inspired to elevate your career to new heights.
We look forward to hearing from you!
#WeAreCBRE Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.
Applicant AI Use Disclosure: We value human interaction to understand each candidate's unique experience, skills and aspirations.
We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

📌 Lease Administrator (Victoria)
🏢 Cbre
📍 Victoria