We are seeking a highly organised and proactive IT Project Administrator to support the Head of IT - PMO & Projects in delivering critical technology initiatives across the business.
In this pivotal role, you will coordinate project activities, manage documentation and reporting, support risk and change processes, and ensure projects are delivered on time, within scope and aligned to business objectives.
THE ROLE
Coordinate project meetings including kick-offs, status updates and reviews
Prepare agendas, capture minutes and distribute key actions
Break down deliverables into manageable tasks and track progress
Support resource allocation across personnel, systems and tools
Maintain project plans, schedules, risk registers and change logs
Prepare and distribute regular status reports highlighting milestones, risks and issues
Ensure documentation aligns with governance standards and organisational requirements
Act as a key point of contact for project stakeholders
Facilitate clear and timely communication across teams
Support issue resolution and escalate where required
Maintain risk and issue registers and track mitigation actions
Support change control processes and approval workflows
Coordinate quality assurance activities across project deliverables
Conduct Post Implementation Reviews (PIRs) and provide actionable insights
Contribute to improving project management frameworks and methodologies
On-site role 5-days per week, based in our St Kilda Road offices.
IDEAL CANDIDATE
Bachelor's degree in Information Technology, Business Administration or related discipline
3-5 years' experience in a project administration or coordination role, ideally within IT
Proficiency in project management tools (Microsoft Project, Trello) and Microsoft Office Suite
Strong organisational and time-management skills
Excellent written and verbal communication skills




A proactive mindset with the ability to identify risks and resolve issues
Familiarity with IT project management methodologies and frameworks
Detail-oriented with strong attention to accuracy and quality
Solutions-focused mindset with proactive problem-solving ability
Thrives in quick-paced, dynamic project environments
Ability to bring structure and clarity to complex initiatives
Confident engaging with both technical and non-technical stakeholders
WHY JOIN THE BRANDBANK GROUP TEAM
Generous discounts across all Brandbank Brands!
Opportunity to work for a uniquely Australian Retail Group with a global vision
Supportive team culture and environment
Employee Referral Program – rewards for referring new people to the team
Health and Wellness initiatives with access to Employee Assistance Program
Brandbank Day – an additional day's leave to use however you like
Bring your furry friend to work
Exclusive access to product samples at great prices
Free breakfast and snacks on-site
End-of-Trip Facilities – bike stands, showers, towel service, ironing boards for active commuters
ABOUT BRANDBANK GROUP
Brandbank was founded on bold creative thinking.
We exist to ensure that the entire experience of a brand is brilliantly designed and beautifully connected, and the customer is at the heart of everything we do.
Our growing business is built on a house of carefully curated brands, each chosen for a specific reason to deliver rich connections to our customers.
Brandbank Group consists of Seed Heritage, Unison, allkinds, Commonry & kikki.K.
To learn more and see all job listings, visit our-talent/join-our-team
Please note: Brandbank Group is not currently seeking support from recruitment agencies for this role and will not accept any unsolicited candidate profiles or associated fees.
We encourage interested applicants to apply directly if they would like to be considered for this opportunity.
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📌 It Project Administrator (Melbourne)
🏢 Brandbank Group
📍 Melbourne