Your recent company

Join a purpose-led organisation operating across a diverse group of entities. With continued growth and transformation underway, this organisation is seeking an experienced Executive Assistant to provide critical support to a senior Finance leader and help drive operational excellence across the finance function.

Important Note: This role requires Asana and Claude experience - you must be comfortable operating with AI and be able to showcase this.

Your new role
Key responsibilities include:
Managing executive inbox and communications
Coordinating team workflows, projects and deadlines
Preparing reports, presentations and board documentation
Supporting monthly reporting cycles and governance requirements
Managing meeting schedules, agendas and action items
Liaising with internal stakeholders and external providers
Maintaining documentation, systems and administrative processes
Leveraging AI tools and technology to improve efficiency and reporting outcomes
Supporting finance team operations, onboarding and system administration

What you'll need to succeed
Previous EA exp supporting a senior executive in the Finance, Property, Professional Services industry




Strong organisational skills with the ability to manage competing priorities
Experience coordinating projects, deadlines and stakeholder deliverables
Excellent written and verbal communication skills
High attention to detail and a proactive approach
Advanced Microsoft Office skills, particularly Word, Excel, PowerPoint and Outlook
Confidence in working independently and taking ownership of outcomes
Experience with Asana and Claude (AI platforms) is essential.
Experience supporting finance, corporate services or professional services teams is advantageous.

What you'll get in return
Chance to support a highly regarded senior leader
Versatile remote working arrangements
Collaborative and values-driven culture
Diverse and varied workload with exposure across multiple business functions
Potential for long-term career opportunities within a growing organisation

What you need to do now
If you're an experienced Executive Assistant seeking a role where you can make a genuine impact, apply now or contact Lucinda Reid at Hays Business Support for a confidential discussion.

📌 Executive Assistant Temp To Perm Sydney
🏢 Hays Recruitment
📍 Sydney