Vaughan Civil is a leading civil utilities and complex infrastructure contractor, delivering high-quality projects accross Australia. Due to continued growth, we are seeking an experienced Bid Coordinator to join our Brisbane office.

Reporting to the Submissions & Proposals Manager, this role is critical in coordinating and delivering high-quality tenders, EOIs and proposals that support Vaughan Civil’s strategic growth objectives.

About the Role

As Bid Coordinator, you will be responsible for managing the end-to-end bid process, ensuring submissions are compliant, compelling and delivered on time. You will work closely with project, estimating, commercial and leadership teams to produce professional, client-focused submissions.

Key responsibilities include:
Coordinating tenders, EOIs and proposals from start to submission
Managing bid schedules, inputs and deadlines
Liaising with internal stakeholders to gather technical, commercial and operational content
Formatting,



editing and reviewing submission documents for quality and compliance
Maintaining bid registers, templates and submission libraries
Participate in bid debriefings and post-bid analysis
Supporting continuous improvement of bid and submission processes

About you:
Previous experience in a Bid Coordinator, Submissions Coordinator or similar role (construction, civil or infrastructure preferred)
Robust written communication, editing and document presentation skills
High attention to detail and robust organisational abilities
Ability to manage multiple deadlines in a fast-paced environment
Proficiency in Microsoft Office
Team-oriented with the ability to work autonomously when required

Why Join Vaughan Civil?
Brisbane-based role with a supportive and cooperative team
Opportunity to grow and develop within an expanding business
Competitive remuneration and long-term career prospects

📌 Bid Coordinator Brisbane (Australia)
🏢 Vaughan Infrastructure
📍 Australia