Job Description

We're looking for an Executive Assistant to support the Chief Operating Officer of a well-known property landlord.

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In this part‐time role, you'll assist with coordinating lease documents, managing legal paperwork, and tracking key deadlines. You'll also provide administrative support to department heads and the board.

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Duties:

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Coordinate lease and legal documentation, ensuring accuracy and timely completion

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Manage critical dates and deadlines for leasing and operational activities

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Serve as a liaison between the COO, department heads, and the board

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Prepare reports, agendas, and meeting minutes

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Provide high‐level admin support, including managing the COO's calendar, travel, and communications

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Maintain confidential records and assist with ad hoc projects

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Skills and Experience:

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Experience as an Executive Assistant, Legal Secretary or in a similar admin role

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Strong organisational skills and the ability to manage multiple priorities

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Attention to detail, particularly with legal documents

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Proactive, qualified, and able to handle tasks independently

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Proficiency in Microsoft Office and document management systems.

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A background in property, shopping centres, or legal environments is highly regarded

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Work with a trusted retail property landord

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Excellent skilled growth prospect

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All applications will be held in strict confidence, only shortlisted candidates will be contacted. Thank you for your understanding.
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📌 Executive Assistant Part Time Brisbane
🏢 Iconic Recruit
📍 Brisbane