Location: Sydney Employment Type: Full-time, Permanent Reports to: Executive AssistantOur client is a leading Australian technology provider, supporting organisations across both private and public sectors.
With a national footprint and a strong reputation for delivering secure, innovative and customer‐focused solutions, they offer a professional, team-oriented and supportive environment where people are valued and encouraged to grow.This is an excellent opportunity to join a well‐established business in a hands‐on office administration role that sits at the centre of daily operations, facilities coordination, executive support and internal business administration.The OpportunityWe are seeking a highly organised and proactive Office Administrator to support the smooth day‐to‐day running of the company's offices.This role will act as a key coordination point across facilities, suppliers, building management, administration, expenses, events and executive support.
You will help ensure each workplace is professional, well maintained, welcoming and operating efficiently.Working closely with the Executive Assistant and Executive Leadership Team, this role would suit someone who enjoys variety, takes ownership, has strong attention to detail and is comfortable managing multiple priorities in a professional services environment.Key ResponsibilitiesOffice & Facilities ManagementManage the day‐to‐day operation of the office, ensuring the workplace is well presented, stocked and professionally maintained.Act as the primary contact for building management, contractors and suppliers regarding maintenance, repairs, access and installations.Coordinate office moves, furniture relocations, storage arrangements and site access for trades.Manage office supplies, kitchen consumables, equipment servicing and plant maintenance.Maintain workplace security,



visitor management and access passes.Support WHS requirements including fire safety, first aid and emergency procedures.Expenses, Invoicing & Financial AdministrationPrepare and submit staff expense claims and reimbursements with supporting documentation.Liaise with Accounts Payable to ensure invoices, expenses and purchase orders are coded and processed accurately.Raise and manage purchase orders, reconciling these against approved budgets and supplier quotes.Monitor office expenditure and support cost control across facilities spend.Manage corporate card reconciliation and maintain accurate financial records.Executive & Administrative SupportWork with the Executive Assistant to provide high‐quality administrative support to executives.Assist with calendar management, inbox coordination, meeting scheduling and travel arrangements.Prepare, format and distribute reports, presentations, board papers and meeting packs.Support document workflows and approvals using platforms such as DocuSign.Maintain organised digital and physical filing systems.Vendor, Lease & Supplier CoordinationManage relationships with vendors, suppliers and service providers.Support lease administration, renewals and tenancy documentation.Source and coordinate quotes, services, repairs and installations.Ensure suppliers are delivering quality, value and timely service.Events, Onboarding & CulturePlan and coordinate internal events, meetings, team functions and catering.Support employee onboarding by preparing workstations,



access requirements and equipment coordination.Liaise with IT and internal teams to ensure new starters are set up smoothly.Contribute to a positive, organised and collaborative workplace culture.About YouTo be successful in this role, you will bring:3+ years' experience in office administration, office management or executive support.Experience working in a corporate, professional services or technology environment will be highly regarded.Strong Microsoft Office skills including Outlook, Word, Excel, PowerPoint and Teams.Experience managing expenses, invoices, purchase orders or basic financial administration.Excellent organisation skills and strong attention to detail.Professional written and verbal communication skills.The ability to engage confidently with executives, employees, suppliers and external stakeholders.A high level of discretion, confidentiality and professionalism.A proactive, hands‐on and solutions‐focused approach.The ability to manage competing priorities and work autonomously when required.Personal AttributesHighly organised and reliable.Clear and professional in your communication.Detail‐oriented and accurate.Proactive, practical and solutions‐focused.Resilient and adaptable in a fast‐paced environment.Customer and stakeholder focused.Accountable and hands‐on.Collaborative, positive and team‐oriented.What's on OfferJoin a respected Australian technology and cyber security business.Work closely with an experienced Executive Assistant and senior leadership team.Varied role across office management, administration, facilities, events and executive support.Supportive and collaborative workplace culture.Professional development and career growth opportunities.Flexible working environment and strong employee benefits.Opportunity to contribute to a professional, well‐run and people‐focused workplace.
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📌 Office Assistant - Executive Team (New South Wales)
🏢 The Recruitment Alternative
📍 New South Wales