Role: Site Administrator
Report to: Site Head
Location: Virginia, Brisbane
Contract: Permanent
Opella is challenging how self‐care works for millions of people and needs leaders ready to shape the future.
As a Site Administrator, you'll bring your skill, curiosity and drive to make health simpler, smarter and more human.
Role Summary
Oversee Manufacturing & Supply administration and support the operations and senior leadership team to ensure all information and support functions are maintained efficiently and communication across the team is provided.
Main Responsibilities
Provide secretarial and administrative support to the Operations and Senior Leadership Team
Performance data collation and monthly reporting for managerial interpretation and action in monthly team meetings
Coordinate meetings, conferences, compile meeting minutes and distribute them promptly
Invoicing for site utilities and labour hire ad‐hoc SLT expenses
Uniforms – ordering, delivering, invoicing, budgeting control and supplier reviews
Engagement – assist with positive morale and culture building
Events coordination – promotion and planning of all site events (family day, Christmas events, engagement committee events)
Communications – coordinate all site communications including monthly newsletter, team meetings, Viva Engage and cascading of information from Global and Region
Prepare documents including site‐related videos, word processing, PowerPoint presentations, Excel reports, and training manuals
Co‐ordinate travel and accommodation bookings for operations & Senior Leadership Team for off‐site leadership events
Raise Purchase Requisitions in SAP purchase orders and goods receipts
Minutes from meetings – distribute, record and follow up on agenda items
About You
To excel in this role, you will need:
Skills
Good time management and prioritisation
Video compilation
PowerPoint
Word
Excel
SAP
Attention to detail




Excellent verbal & communication skills
Experience
Previous administration or coordinator role
Events/project coordination experience
Reception
Data entry
Excellent PC skills (Microsoft Office Package including Outlook)
Accurate & efficient keyboard skills
High level of organisational & administrative skills & ability
Strong communication skills & well‐developed interpersonal skills
Knowledge of FMCG/Manufacturing industry an advantage
Key Challenges
The ability to communicate with staff at all levels
Customer drive and focus
Maintaining productive working relationships with and providing support to the Operations teams on site
Ability to work under pressure
Self‐motivated and uses initiative
Strong team player who adopts continuous improvement approach
Sets high personal standards for quality of work and level of service provided
Managing competing priorities
Keeping stakeholders engaged and motivated while holding them accountable
Opella values diversity in all its forms and is committed to fostering a workplace where everyone can belong and excel.
We welcome and encourage applications from people of all backgrounds.
Opella is the self‐care challenger with the purest and third‐largest portfolio in the Over The Counter (OTC) & Vitamins, Minerals & Supplements (VMS) market globally.
Our mission is to bring health into people's hands by making self‐care as simple as it should be for half a billion consumers worldwide.
At the core of this mission is our 100‐loved brands, our 11,000‐robust global team, our 13 best‐in‐class manufacturing sites and 4 specialised science and innovation development centres.
Headquartered in France, Opella is proud to make many of the world's most loved brands, including Allegra, Buscopan, Doliprane, Dulcolax, Enterogermina, Essentiale and Mucosolvan.
As a globally certified B Corp company, we are active players in the journey towards healthier people and a healthier planet.
Find out more at .
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📌 Site Administrator (Brisbane)
🏢 Opella
📍 Brisbane