Job Overview

Our client is looking for a highly organized Data Entry Operations Administrator to manage front-line communications and cloud data systems. This full-time position handles front-line client communications, email correspondence, job setup, and database management across two company brands operating from the same office.

Client Overview

Our client operates two integrated environmental and contract services brands based in Western Australia. To support seamless daily operations, client inquiries, and project onboarding across both entities during an operational transition period, they are expanding their administrative capabilities.

Schedule: Monday - Friday, 07:30 AM - 04:00 PM AWST, with 30-minute unpaid break (40 work hours per week)

Responsibilities

- Dual-Brand Email & Inquiry Management: Monitor, organize, and reply to inbound email and web inquiries across both company brands.
- Inbound Phone Operations: Answer incoming calls on separate phone lines for each company brand, capture detailed client information, and route inquiries to the appropriate team members.
- Job Setup & Cloud Administration: Set up new jobs, client profiles, and project specifications in the company's cloud-based project management system.
- Xero Contact & Data Entry: Enter and maintain exact client, vendor, and project records in Xero to ensure data accuracy across both entities.
- Pre-Quoting Client Follow-Ups: Proactively contact clients to collect missing project specifications, property details, or documentation required by the quoting team.
- Transition & Operational Support: Execute administrative tasks supporting the operational integration and workflow transition between both business entities.
- Workflow Progression: Support foundational bookkeeping, data reconciliation,



and invoicing administrative tasks as operational demands evolve.

Requirements

- Xero Proficiency: Direct experience navigating Xero, specifically for contact entry, client profile creation, and financial data management.
- Strong Verbal Communication: Qualified, clear, and confident phone presence suited for an Australian client base across dual company lines.
- High Attention to Detail: Meticulous accuracy when entering job specifications, contact details, and project notes into cloud systems.
- Organized & Self-Directed: Robust time management skills with the ability to prioritize follow-ups, manage pending items, and work independently with minimal supervision.
- WA Business Hours Availability: Ability to work 40 hours per week, Monday to Friday from 07:30 AM to 04:00 PM AWST.

Preferred Qualifications

- Prior experience managing multi-brand office administration, property services, or trade contractor scheduling.
- Basic understanding of invoicing, accounts receivable, or preliminary bookkeeping workflows in Xero.

Independent Contractor Perks
- Health Insurance Coverage for eligible locations
- Permanent work from home
- Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording.



Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Job Category

Administration

Job Type

Full Time (35 hours or more per week)

Work Schedule and Timezone

Mon-Fri 7:30am-4pm WA time zone

Published on

Aug 11 2026

BruntWork will never ask you for money or any other form of payment. If someone claiming to represent BruntWork is requesting a payment from you, please let us know at

“BruntWork made the entire recruitment process smooth, transparent, and stress-free. They matched me with a client that genuinely fits my skills and values - and the support didn't stop at placement... A reliable, professional partner I'd recommend without hesitation.”

- Zyrrah D, Bookkeeper

4.9/5

4.9/5

Xero Data Entry Operations Administrator

Job Category

Administration

Job Type

Full Time (35 hours or more per week)

Work Schedule and Timezone

Mon-Fri 7:30am-4pm WA time zone

Published on

Aug 11 2026

BruntWork will never ask you for money or any other form of payment. If someone claiming to represent BruntWork is requesting a payment from you, please let us know at

“BruntWork made the entire recruitment process smooth, transparent, and stress-free. They matched me with a client that genuinely fits my skills and values - and the support didn't stop at placement... A reliable, professional partner I'd recommend without hesitation.”

- Zyrrah D, Bookkeeper

4.9/5

4.9/5

BruntWork provides opportunities that maximise your expertise so you can hit your financial goals faster with ambitious startups and well-known brands. Discover remote, work from home roles across every industry and job type.

📌 Xero Data Entry Operations Administrator (Western Australia)
🏢 Bruntwork
📍 Western Australia