About Keolis Northern Beaches Public Transport

KEOLIS is one of the nation’s most significant bus operators. We provide services to more than 250 million people each year in Sydney’s Northern Beaches, Newcastle, the Gold Coast, Brisbane, Perth, Adelaide and regional South Australia.

As one of the most significant Bus Operators in the nation, KEOLIS provides services to more than 250 million people each year. With our fleet expanding to include brand New Zero Emission Buses, there's never been a more exciting time to join KEOLIS Northern Beaches.

We’re leading the way to a greener future – and we want you to be a part of it!

We are currently seeking a motivated and detail-oriented Workshop Administration Officer to join our Maintenance team at our Mona Vale Depot Workshop. This is a permanent part-time position, working 3 days per week, providing an excellent opportunity to support the day-to-day administration and operations of our Maintenance team. This position would also be required to have the flexibility to provide additional coverage at Brookvale Workshop during periods of planned leave.

About the Role:

As a Workshop Administration Officer, you will be responsible for ensuring that systems, databases, spreadsheets and reports are maintained accurately and in a timely manner. You will provide up-to-date information to support maintenance management, workshop productivity measurement, reporting and other operational requirements. This role is based at our Mona Vale Depot Workshop.

Key Responsibilities:

- Plan and organise administrative tasks, priorities, schedules and rosters to support the efficient operation of a busy workshop.

- Monitor daily attendance, reconcile hours worked against rosters, manage leave, training and roster adjustments, and ensure accurate and timely payroll records.

- Maintain accurate fleet, personnel and maintenance records and ensure information is entered into relevant systems in a timely manner.





- Raise and process purchase requisitions and orders, ensuring information is accurate and discrepancies are resolved promptly.

- Conduct site inductions for new employees and contractors, ensuring relevant policies, procedures and safety requirements are communicated.

- Collect and process information from workshop staff, Leading Hands, Network Control Centre (e.g., signed work orders, changeover information, leave forms) to ensure complete and accurate reporting.

- Build and maintain effective relationships with internal and external stakeholders.

- Work with minimal supervision, manage competing priorities, demonstrate initiative and contribute proactively to the workshop team.

Skills and Attributes:

To be successful in this role, you will demonstrate:

- Minimum 2 years’ administrative experience, preferably within a workshop or maintenance environment.

- Strong working knowledge of Microsoft Office, particularly Excel, Word, and database systems.

- The ability to work independently with minimal supervision, manage competing priorities, and use initiative in a rapid-paced environment.

- Sound knowledge of administrative policy and procedures.

- Knowledge or experience in a mechanical or trade-based environment is desirable.

- Sound numeracy skills and the ability to interpret and manage operational data.

- Clear and professional written and verbal communication skills, with the confidence to engage with staff at all levels.

- Demonstrated commitment to company values, integrity, respect and professional standards.





- Ability to meet the inherent physical requirements of the role and undertake other duties within your skills, experience and competency.

Benefits:

- Protective equipment and uniforms provided

- Free Travel: Enjoy complimentary travel throughout NSW with your Opal card.

- Health and wellbeing programs (Fitness Passport, Novated Lease options, etc.)

- Team-oriented Culture: Work in a supportive and dynamic team that values your contributions and offers opportunities for professional.

- Employee amenities and protective clothing laundering facilities

- Career development in the latest heavy vehicle and emerging electric vehicle technologies

How to Apply?

Applications can be submitted by clicking 'Apply Now' or by emailing us at ••••@keolis.com.au

For further information or any questions about your potential future with Keolis Downer Northern Beaches, please reach out to our friendly recruitment team at ••••@keolis.com.au

Building a great place to work

You’re welcome to find out more by visiting our careers page:

https://www.kdnorthernbeaches.com.au/career-opportunities/

As a Reconciliation Action Plan (RAP) organization, we are committed to fostering a diverse and inclusive workforce and encourage applications from Aboriginal and Torres Strait Islander peoples and culturally diverse backgrounds. We are an equal opportunity employer, offering equal employment opportunities for all, and assess applicants based on individual merits.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We are committed to making the recruitment process accessible for everyone. If you require any adjustments during the application process or on the job, please contact us and let us know your preferred method of communication. We will get in touch as soon as possible to discuss your specific requirements.

Join us in providing safe and reliable transport for our community!

📌 Workshop Administration Officer (Mona Vale)
🏢 Keolis Northern Beaches (NSW)
📍 Mona Vale