Fixed‑term part‑time, up to 64 hours per fortnight (parental leave backfill)

Commencing ASAP to September 2027

Management and Administrative Officers, Grade 1 (classification dependent on skills and experience) (Junior rates apply to employees aged under 19 years)

An exciting opportunity is available within the Learning and Development Unit at West Gippsland Healthcare Group for an administrative assistant in a fixed‑term part‑time capacity (parental leave backfill).

Reporting directly to the Learning and Development Manager, this role provides comprehensive administrative support to the Learning and Development team and plays a key role in facilitating education, training, and professional development activities across the organisation.

About the Role

As the Administrative Assistant, you will support the effective operation of the Learning and Development Unit by coordinating administrative processes, training activities, records management, and stakeholder communications.

Key Responsibilities

- Providing high‑level administrative support to the Learning and Development Manager and team
- Coordinating training events, workshops, education programs and course bookings
- Maintaining education records and managing data entry within learning management systems
- Preparing reports, correspondence, agendas, minutes and educational materials
- Acting as a key contact point for internal and external stakeholders
- Coordinating meeting schedules, venue bookings, catering and resources
- Assisting with grant submissions, service planning and education‑related projects
- Liaising with internal departments, universities, education providers and external partners
- Supporting financial administration, including invoices, purchase orders and training payments

Preferred Qualifications

- Previous experience in an administration role
- Excellent organisational skills with the ability to manage multiple priorities and deadlines




- Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint
- Strong interpersonal and communication skills
- Experience preparing professional documentation, reports and meeting minutes
- Ability to work independently and collaboratively within a multidisciplinary environment
- High levels of professionalism, initiative and confidentiality
- Strong customer service focus and commitment to continuous improvement

Additional Qualifications and Experience

- Experience within healthcare, education, learning and development, or training environments
- Experience using Learning Management Systems (LMS)
- Understanding of training administration processes and educational program coordination

Perks

- Flexible working arrangements
- Access to employee assistance program
- Salary packaging
- Free parking

Working with Us

All appointments with West Gippsland Healthcare Group are subject to satisfactory reference checks, a National Police Record Clearance and a current Employee Working with Children Check. All employees must hold current entitlement to work within Australia. A six‑month probationary period applies to all recent appointments.

Application Deadline

Applications close Wednesday 12 August 2026 at 11:59 pm (applications may close earlier). This position will remain open for at least fourteen (14) days from the date of advertisement and may close earlier if a suitable candidate is found.

Equal Opportunity Employer

We are an inclusive employer, committed to improving diversity and equity in our workforce. We welcome applications from Aboriginal and Torres Strait Islander people, people from culturally diverse backgrounds, LGBTI communities, and people with lived experience of disability. As a Child Safe organisation, we promote the safety and wellbeing of all children, including those with disabilities.

Contact

For more information or to apply, please contact Jerin Jose, Learning and Development Manager on .

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