Viktoria & Woods, one of Australia’s premium designer fashion brands, is looking for an People & Culture (P&C;) Coordinator to join our People & Culture team during an exciting growth phase.

The P&C; Coordinator will provide day-to-day coordination and administrative support across the employee lifecycle for the V&W; People & Culture team. Reporting to the People & Culture Manager, this is a hands‑on role for an organised, detail-focused professional who enjoys variety, thrives on process and wants to build broad generalist experience within a fast‑paced retail environment. Ideal for a candidate with 12 months experience or more, or having recently completed the relevant qualifications.

You will be the day-to-day point of contact for P&C; administration and coordination — working closely with other business teams to ensure a smooth, consistent employee experience.

What success looks like:

Success in this role will ensure that have a solid understanding of our systems, policies and processes, and be confidently managing new starter onboarding and routine employee enquiries. Over time, you will be a trusted member of the People & Culture team, driving process improvements, supporting recruitment activity end-to-end, and contributing to a positive, well‑organised employee experience across the business.

The role will encompass:

Employee Lifecycle & Onboarding

- Coordinate the employee lifecycle, including onboarding, employment changes and offboarding
- Coordinate new starter induction, onboarding activities and new starter administration
- Maintain accurate employee records and the HRIS,



ensuring compliance with company policies and Australian employment legislation

Recruitment Support

- Coordinate recruitment activities, including posting job advertisements, screening resumes and scheduling interviews
- Provide general recruitment and People & Culture administrative support

P&C; Administration & Payroll

- Support payroll by preparing and submitting employee data, leave records and employment changes
- Manage the P&C; inbox, responding to routine policy and process enquiries, and respond to employee questions regarding matters to leave, salaries, benefits and P&C; procedures
- Prepare P&C; reports, metrics and correspondence for management, and maintain confidential personnel records
- Assist with other ad hoc People & Culture administration duties as required

Culture, Safety & Compliance

- Liaise between business team on day-to- day basic P&C; operational matters
- Assist with performance review cycles, employee engagement initiatives and training coordination
- Support the development, implementation and review of P&C; policies and procedures to ensure compliance with relevant workplace laws and regulations




- Support workplace health and safety activities and assist in monitoring WHS compliance
- Assist with coordination of employee social initiatives and organisational culture programmes

ABOUT YOU:

- Organised and detail-oriented, with strong administrative skills
- Discreet and trustworthy when handling confidential information
- A explicit communicator who builds rapport easily across all levels of the business
- Motivated by process improvement and getting things right the first time

YOU WILL BRING:

Non-Negotiables

- Certificate IV or Diploma in Human Resources (or working towards)
- Minimum 1–2 years’ experience in an HR administration or coordination role
- Working knowledge of Australian employment legislation and the Fair Work Act
- Experience using an HRIS and confident with Microsoft Office, particularly Excel
- High level of discretion, integrity and professionalism

Applicants will only be considered if the above requirements are met.

WE WILL OFFER YOU:

- Generous benefits including a clothing allowance and significant discounts on our range and birthday leave.
- Support of a talented, collaborative and growing People & Culture team.
- Beautiful Head Office based in Hawthorn East.
- The opportunity to build broad generalist experience across the full employee lifecycle.

Please note due to the high volume of applications we receive; only successful candidates will be contacted.

Viktoria & Woods is an equal opportunity employer. We are committed to diversity, equity, and inclusion in our recruitment practices.

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📌 People & Culture Coordinator (Williamstown)
🏢 Viktoria & Woods
📍 Williamstown