GB Auto is a market-leading provider of automotive services, products and technology, servicing the mining, construction, transport and agricultural industries. Check out our website at www.gbauto.com.au.

We are seeking an organised and customer-focused Administration Officer to join our Singleton branch. This is a varied role supporting our operations team with administration, timesheet processing, invoicing, and customer service.

Key Responsibilities:

- Manage customer enquiries and provide high-quality administrative support in a fast-paced environment.
- Administer employee timesheets and leave requests, ensuring efficient processing, accurate data management, and compliance with company procedures.
- Administer and maintain job records in NetSuite, ensuring accurate documentation and effective workflow management.
- Maintain accurate and up-to-date personnel records, including employee documentation, licences, and medicals.
- Manage the scheduling and completion of site inductions, maintaining accurate training and compliance records.
- Manage and reconcile daily cash and EFTPOS transactions with a high level of accuracy and accountability, ensuring seamless operations and exceptional customer service.
- Manage filing, records, petty cash, stationery, and general office administration.
- Serve as the first point of contact for the business,



professionally managing incoming calls, visitor enquiries, and front-of-house operations.

About You:

- Proven experience in an administrative role, supporting busy teams in a fast-paced setting.
- Exceptional customer service skills with the ability to build positive relationships with internal and external stakeholders.
- Outstanding written and verbal communication skills, with a professional and confident approach.
- Highly organised with exceptional attention to detail and the ability to manage multiple priorities effectively.
- Proactive, self-motivated, and capable of working independently while contributing to a team environment.
- Strong problem-solving skills with the ability to use initiative and adapt to changing business needs.
- Demonstrated ability to maintain accurate records, manage confidential information, and meet deadlines.
- Experience with NetSuite is highly regarded.

What's on Offer:

- Salary banding $35-$40/hr pending experience.
- Full-time, Monday to Friday role -Flexible for the right candidate.

If you're a proactive administrator who enjoys a fast-paced environment and delivering excellent customer service, we'd love to hear from you. Apply now!

Applications close 21/08/2026.

📌 Administration Officer (Newcastle)
🏢 GB Auto
📍 Newcastle