Job Title

College Business Manager

College Name

The Park College

Grade

Grade 9 scp 27 - 34

Hours

35 hours per week

Working Pattern

8.00am to 4.00pm, 5 days per week

Reports to

Principal

Supervises

Administrative and Premises Staff

Purpose

To operate, maintain and develop the administrative and financial procedures and systems of the college in co‑operation with the Principal and Board, ensuring that all legal and safety requirements with regard to people and property are met. To be responsible for the college site and its buildings, their maintenance, development and efficient use.

Principal Accountabilities

- General
- Attend all sub‑committee meetings (Curriculum, Finance & Premises and Personnel).
- Clerk board meetings, preparing agendas, minutes and reports, dealing with representation and appeals procedure.
- Assist the Board in effective discharge of all governance duties.

- Financial

- Prepare annual estimates of income and expenditure for Board approval; obtain agreement of budgets.
- Monitor accounts against budgets and prepare regular management accounts for budget holders.
- Manage accounting function, conduct annual review, monitor procedures, resolve problems.
- Ordering, processing and payment for all goods and services; operation of all bank accounts and regular reconciliation.
- Maintain asset register, prepare invoices and collect fees and other dues.
- Prepare final accounts and liaise with Auditors; provide detailed management accounts for Board and Principal.
- Provide comprehensive payroll service for all college staff, including pension schemes and deductions.
- Prepare financial returns for DFE, LA and other central/local government agencies within statutory deadlines.
- Contact point with DFE and agencies for grant applications, gifts and donations.
- Negotiate, manage and monitor contracts, tenders and agreements for support services.
- Maximise income generation within the ethos.

- Human Resources

- Personnel matters for all staff – medical, DBS checks, offer letters and contracts.
- Advise Board on pay, expenses, sickness, maternity, redundancy and dismissal procedures.
- Update employment policies annually; maintain confidential staff records.
- Advise Board on compliance with employment legislation, equal pay, discrimination etc.
- Manage admin and premises staff; coordinate recruitment; oversee professional development, appraisal and training.

- Premises

- Oversee maintenance of site and buildings, prepare schedules, manage facilities.
- Prepare specifications for new buildings; obtain tenders, planning permission, liaise with contractors and architect.
- Install and maintain fire protection equipment; keep records and conduct regular fire practices and alarm tests.




- Ensure emergency procedures current and timely.
- Secure site security.
- Let premises to outside organisations; develop facilities for community use.

- Administration

- Provide daily admin support for Principal.
- Manage all college administrative functions.
- Act as DPO for college.
- Prepare and produce college records and publications.
- Maintain student records.
- Coordinate Exams Officer responsibilities.
- Correspond with DFE; respond to records and returns.
- Complete ILR returns.
- Obtain licenses and permissions; ensure relevance and timeliness.
- System and general management of administrative and financial network; implement MIS and computerise records.
- Act as System Manager for IT network and databases.
- Handle other administrative matters as arise.

General Statements

- Required to carry out all reasonable duties and responsibilities of the post in accordance with College policies and procedures.
- Enact Health and Safety requirements and initiatives as appropriate.
- All employees must declare any conflict of interest that may arise before or during their employment.
- Outside activities, paid or unpaid, must not conflict with or weaken public confidence in the College's business.
- Undergo and meet college conditions for a satisfactory enhanced DBS check.
- Must comply with all equality legislation, policies and procedures; actively promote eradicating racism, prejudice and discrimination.
- Have due regard for safeguarding and promoting the welfare of children and young people; follow child protection and safeguarding procedures adopted by the Southwark Board.
- Ensure work aligns with the College's Green Commitment Policy goals.
- Be aware of responsibilities under the Data Protection Act for the security, accuracy and relevance of information held.
- Treat all information acquired through employment, both formally and informally, in strict confidence.
- Demonstrate a commitment to good customer care.
- Any other duties of an appropriate level and nature will also be required.

Collaboration with the College Team

- Participate in training to demonstrate competence.
- Participate in first aid training as required.
- Participate in ongoing development, implementation and monitoring of the Quality Improvement Plans.
- Contribute in meetings and be a supportive member of the college team.

Person Specification





Knowledge / Qualifications

- Demonstrable finance and personnel management knowledge and experience. E / A/I/T
- Ability to organise, develop and manage a variety of administrative systems. E / A/I
- Excellent oral and written skills from presentation to policy writing. E / A/I/T
- Ability to manage and support staff and their professional development. E / A/I
- Ability to develop and maintain good relationships with a wide range of people, from parents and pupils to outside agencies. E / A
- Excellent IT skills and proficiency in managing databases. E / A/T
- Excellent organisational skills involving use of experience and knowledge, common sense and initiative. E / I/T
- Awareness of DfE funding mechanisms. E / T
- Awareness of the importance of confidentiality. E / I/T
- A commitment to Equal Opportunities. E / I
- An understanding of Teachers' and Local Government pay and terms of conditions. E
- Knowledge of colleges-based software. E
- A sound knowledge of financial management and accounting procedures. E
- Computer literate. D
- Up to date knowledge of school or college finance. E / A
- Familiarity with pay and conditions of local authority staff. E / I
- Relevant accounting or finance qualification. E / A
- Relevant school business manager/HR qualification. E / A

Experience

- Experience of finance & administration in a similar public sector environment. E / A/I
- Experience of monitoring a budget and analysing financial reports. E / I/T
- Experience of managing staff. E / AI
- Experience of college finance systems. D / A
- Experience of buildings management. E / I

Aptitudes, Skills and Competencies

- Ability to set and work to agreed targets. E / I
- Ability to communicate effectively with persons at all levels. E / I
- Ability to work pro‑actively to achieve efficiency and effectiveness of a team of staff. E / I
- Ability to organise one’s own tasks with minimum supervision. E / I/T

Special Conditions

- Motivated to work with children & young people. E / AI
- Ability to form & monitor appropriate relationship & personal boundaries with children & young people. E / I
- Emotional resilience in working with challenging behaviours. E / I
- Appropriate attitudes to use of authority & maintaining discipline. E / I
- The postholder may be required to work outside of normal college hours on occasion, with due notice. E / I
- All postholders will be required to undertake an enhanced DBS check. E Individuals on the children’s and adults barred list should not apply. E
- An understanding of the principles of Keeping Children Safe in Education 2025 and a commitment to ensuring the health, safety and wellbeing of all.

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📌 College Business Manager, The Park College (The City of Norwood Payneham and St Peters)
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📍 The City of Norwood Payneham and St Peters