We are seeking an experienced Executive Assistant / Governance Officer for a permanent full-time opportunity with an established organisation in the Northern Rivers.

The role can be based from either the Tweed Heads or Lismore office, with regular travel between both locations.

The Role

This is a pivotal position working closely with the CEO while also playing an significant role in supporting the organisation's Board and governance activities.

Executive Assistant to the CEO

This is much more than diary management. We are looking for someone who can understand the bigger picture, anticipate what is coming next and make the CEO's working life easier.

Your responsibilities will include

- Providing comprehensive day-to-day executive support to the CEO
- Managing a busy and changing diary, appointments and meeting schedule
- Coordinating meetings, travel, commitments and competing priorities
- Preparing correspondence, presentations, reports and briefing materials
- Managing emails, information and follow-up actions as required
- Acting as an important point of contact between the CEO and internal and external stakeholders
- Preparing the CEO for upcoming meetings and ensuring relevant information is available in advance
- Tracking commitments, actions and deadlines to ensure nothing falls through the cracks
- Exercising sound judgement around priorities, confidentiality and sensitive information
- Anticipating requirements rather than waiting for direction
- Supporting forward planning and helping the CEO stay focused on key organisational priorities
- Building solid relationships across the organisation and with senior external stakeholders

Governance & Board Support

- Coordinating Board and committee meetings
- Preparing and collating Board papers, agendas and meeting packs
- Ensuring papers are distributed accurately and within required timeframes
- Attending meetings and preparing clear, accurate and succinct minutes




- Maintaining governance documentation, records and action registers
- Following up actions arising from Board and committee meetings
- Supporting two Board subcommittees
- Coordinating and supporting the organisation's AGM
- Assisting with Company Secretary and broader governance requirements
- Maintaining a forward calendar of Board and governance activities
- Anticipating upcoming Board requirements and ensuring deadlines are met
- Supporting effective communication between the Board, CEO and senior leadership team

About You

You will be an experienced EA, Executive Support or Governance professional who is comfortable operating at a senior level. You'll be highly organised, confident communicating with executives and Board members, and able to manage multiple priorities without losing sight of the detail. Importantly, you'll understand that great executive support is about anticipation, judgement and follow-through. You know when to act, when to ask, when to escalate and when to simply get things done.

You will ideally bring

- Demonstrated experience supporting a CEO, senior executive or executive leadership team
- Previous exposure to Board, governance or Company Secretary activities
- Strong experience preparing agendas, Board papers and meeting packs
- Confidence taking accurate and professional meeting minutes
- Exceptional organisation and attention to detail
- Strong written communication skills and the ability to communicate information succinctly
- Excellent deadline and priority management
- Confidence dealing with confidential and commercially sensitive information
- A proactive, flexible and solutions-focused approach
- The ability to work independently while building strong relationships across the organisation
- Flexibility to travel regularly between the Tweed Heads and Lismore offices.

This is an excellent opportunity for someone who enjoys the variety of executive support but is also looking to build or utilise their experience in corporate governance and Board operations.

📌 Executive Assistant/Governance Officer (Tweed Heads)
🏢 The Shift People
📍 Tweed Heads