Executive Assistant to the Director Catholic Early EdCare | Paddington and Brisbane CBD, QLD Full-time | Permanent The Prospect Catholic Early EdCare is seeking an exceptional Executive Assistant to provide high-level, trusted support to our Acting Director. This is a pivotal opportunity for an experienced Executive Assistant who understands that outstanding executive support extends far beyond diary coordination. You will take genuine ownership of the Director’s time, priorities and daily workflow—ensuring they are well prepared, focused on the matters that require their attention and positioned to lead the organisation effectively.

Operating as a trusted partner, you will anticipate needs, resolve scheduling conflicts, coordinate competing priorities and create structure within a complex, fast-moving environment. Your judgement, discretion and ability to remain several steps ahead will be essential to your success.

About Us As part of Centacare, Catholic Early EdCare is one of Queensland’s leading providers of early education, kindergarten and Outside School Hours Care services. Our purpose is to create safe, nurturing and inclusive environments where children can thrive. We work in partnership with families, schools, parishes and communities to support children’s learning, wellbeing and development.

Our people bring diverse skills, experiences and perspectives, but we are united by a shared commitment to helping children and families flourish.

The Role

Reporting directly to the Director, you will take responsibility for the effective management of the Director’s office, providing seamless executive, administrative and organisational support. At the heart of this role is the complete and proactive management of the Director’s calendar. You will understand and anticipate their priorities, protect their time and ensure their schedule reflects the organisation’s most important strategic and operational commitments.

This role offers a hybrid working arrangement, with two days based at our Paddington office, two days at Centacare’s Brisbane CBD office and one day working from home each week.

Your Key Responsibilities Will Include

Taking full ownership of the Director’s complex calendar, appointments and competing priorities.

Proactively planning the Director’s schedule across daily, weekly and longer-term timeframes.

Assessing meeting requests, resolving conflicts and ensuring the Director’s time is directed towards the highest-value priorities.

Building appropriate preparation,



travel, focus and follow-up time into the calendar.

Coordinating meetings with executives, Board members, senior leaders and external stakeholders.

Preparing agendas, briefing papers, meeting packs, presentations and supporting documentation.

Monitoring actions, decisions and commitments arising from executive meetings.

Managing correspondence and drafting professional communications on behalf of the Director.

Coordinating travel, accommodation, events and important organisational engagements.

Acting as a professional and trusted point of contact for internal and external stakeholders.

Managing sensitive and confidential information with the highest level of discretion.

Anticipating emerging issues and ensuring the Director is appropriately briefed and prepared.

Continuously improving the systems, processes and ways of working within the Director’s office.

About You

You are an accomplished Executive Assistant who is calm, highly organised and comfortable operating in a complex environment where priorities can change quickly. You do not wait to be told what to do. You anticipate needs, plan, identify potential challenges and take action before they become issues. You are confident making informed decisions about priorities while recognising when a matter needs to be escalated.

You Will Bring

Significant experience supporting senior executive leadership.

Exceptional calendar planning and diary management capability.

Demonstrated ability to take complete ownership of an executive’s time and schedule.

Strong judgement and confidence when prioritising competing requests.

The ability to understand organisational priorities and translate them into an effective executive calendar.

Outstanding attention to detail, organisation and follow-through.

Excellent written and verbal communication skills.

A professional, warm and confident approach to stakeholder relationships.

Strong capability in preparing executive correspondence, presentations, agendas and meeting materials.

Advanced skills across Microsoft Outlook, Word, PowerPoint, Teams and related office systems.





The ability to remain composed, adaptable and solutions-focused in a fast-paced environment.

A high level of integrity, discretion and respect for confidentiality.

Experience supporting Boards, executive leadership teams or senior stakeholders within a complex, multi-site or purpose-led organisation will be highly regarded.

Why Join Catholic Early

EdCare? We are a values-driven organisation supporting more than 135 early education, kindergarten and OSHC services across South East Queensland.

Catholic Early

EdCare is entering an important period of change, with a clear focus on raising standards, strengthening leadership and improving the care and experiences we provide to children. You will join an organisation that is investing in the right support structures, including dedicated Quality, Assessment and Rating and Inclusion teams, rather than simply asking operational leaders to do more with less.

You Will Also

Receive A genuinely positive, energetic and uplifting culture — this is not a traditional corporate environment. You’ll be surrounded by passionate people who bring warmth, humour, enthusiasm and a real sense of momentum to their work.

Up to 95% discount on childcare and OSHC fees.

Birthday leave.

A competitive salary and excellent benefits.

Vehicle options.

Quarterly wellbeing days.

Monthly Employee of the Month recognition lunches.

Access to professional development and leadership support.

Employee Assistance Program.

The opportunity to influence how a large portfolio of services grows and improves.

The support of kind, passionate and driven colleagues. Interested? If you are an experienced Executive Assistant who takes pride in creating order, anticipating needs and enabling senior leaders to perform at their best, we would love to hear from you. Apply now by submitting your resume and a brief cover letter outlining your experience managing a complex executive calendar and supporting a senior leader.

Our Commitment To Keeping Our Staff

And Children Safe Catholic Early EdCare is dedicated to ensuring the safety and wellbeing of all children in its care and maintains a zero-tolerance approach to any form of abuse. The protection of children is our highest priority. To uphold this commitment, we conduct referee checks and criminal history screenings as part of our recruitment process, and all employees working with children must hold a current Queensland Working with Children Check (Blue Card).

📌 Executive Support Officer (Brisbane)
🏢 Catholic Early EdCare
📍 Brisbane