Clinical Trials Coordinator (Multiple roles)

Woolcock Institute of Medical Research – Macquarie Park NSW

Make a Real Difference. Grow Your Career with Purpose.

At the Woolcock Institute of Medical Research, your work contributes to something bigger. As a globally recognised leader in sleep and respiratory research, we are dedicated to improving lives through world-class research, outstanding clinical care, education, policy development and advocacy.

About the Role

The Sleep and Circadian Research Group at the Woolcock Institute are world leaders in their field, working to forge new ground in the understanding of the biology of sleep and the prevention and treatment of sleep disorders.

Excellent opportunities have arisen for Clinical Trial Coordinators to work across multiple sleep research studies including ground-breaking narcolepsy, idiopathic hypersomnia, and sleep apnea / weight loss research protocols. The Clinical Trial Coordinator is responsible for overseeing and managing the day-to-day administration and coordination of sleep research clinical trials including on-the-ground data collection. Commensurate with experience, coordinators will be responsible for higher level duties including start-up and close-out activities, milestone tracking, training and supervising more junior team members. Previous applicants to similar roles are encouraged to re-apply if they fit essential criteria.

Key Responsibilities

Implement and conduct clinical trial protocols in sleep research

Study document development and preparation including ethics and regulatory documentation, recruitment tracking, source document templates, etc. (in line with experience level)

Effective communication with and management of various stakeholders within the trial site and externally (e.g., doctors, trial sponsors, ethics committees, external trial vendors)

Participant recruitment, scheduling of participant visits, performing face-to-face and remote (telehealth) participant visits

Data collection, data entry and monitoring of data ensuring highest-level data integrity

More senior coordinators may be responsible for running weekly study meetings,



creating research update reports, clinical trial finance management.

Minimum Bachelor Degree in Nursing, Allied Health, Medical Science or a related field

Minimum 3 years’ experience working directly on Clinical Trials

Experience in a patient/participant facing role including clinical skills such as vital sign collection

Knowledge of ICH GCP and other regulatory and ethical requirements for the conduct of clinical research in Australia

Proven high-level organisational, interpersonal, coordination and planning skills, and excellent attention to detail

Ability to work independently and collaboratively within a multidisciplinary team

Clear understanding and management of participant and research confidentiality and data integrity

Flexibility to work non-traditional work hours including some early mornings / evenings

Applicants must have valid working rights to work in Australia.

Experience in sleep clinical research and/or conducting polysomnography / Sleep Technician skills

Experience in weight loss clinical research or in delivering weight loss lifestyle counselling in a clinical context

Specialised skills in participant recruitment including leading social media or other recruitment strategies, managing participant databases etc.

Experience leading site start-up activities including ethics and governance applications (Bellberry experience preferred)

Clinical skills such as ECG, venepuncture, cannulation

Biological sample processing and shipping

Why Join the Woolcock Institute of Medical Research?

Purpose-Driven Impact

Be part of an organisation that is transforming sleep and lung health through innovative research, clinical excellence and meaningful community engagement.



Every role contributes to advancing knowledge and improving patient outcomes.

Work with the Best

Join a multidisciplinary community of researchers, clinicians, affiliates and students who are passionate about making a difference. With more than 100 staff holding PhDs and a reputation as a specialist centre of excellence, Woolcock attracts some of the brightest minds and most exciting opportunities in the field.

Grow and Thrive

We are committed to developing our people through regular seminars, professional development opportunities and a culture that actively supports learning.

A Team-oriented and Inclusive Culture

Our friendly, welcoming environment is one of our greatest strengths. We value diversity, foster genuine collaboration across disciplines, and create opportunities for everyone to contribute and succeed.

We offer a range of financial and lifestyle benefits that help our people make the most of their careers and personal lives, including:

- You will have the opportunity to work for the leading respiratory and sleep research organisation in Australia
- Salary packaging options (up to $15,900 tax-free)
- Up to $2,650 tax-free meals and entertainment packaging
- Access to employee discounts on groceries, travel, entertainment, fitness, home and lifestyle purchases
- Easily accessible by public transport (metro, bus)

We provide access to a comprehensive range of wellbeing and support services, including:

- Confidential Employee Assistance Program (EAP)
- Financial counselling and debt management support
- Nurse On-Call assistance
- Legal resources and consultation services

Location

Work in modern, purpose-built facilities located on the Macquarie Park innovation district, surrounded by leading research, health and technology organisations.

At Woolcock, you will be part of a respected organisation with a proud history, ambitious future and a shared commitment to improving health outcomes. Here, you can build a meaningful career, collaborate with extraordinary people and see the real-world impact of your work every day.

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📌 Clinical Trials Coordinator (Multiple roles) (Ryde)
🏢 Woolcock Institute of Medical Research
📍 Ryde