Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

The responsibilities of this role are:

- General office reception and customer service
- Managing enrolment enquiries from prospective families, providing information about the school¿s programs, policies, and enrolment procedures.
- Maintaining up-to-date student enrolment records in the school¿s database and ensuring compliance with school and regulatory requirements.
- Assisting with the planning and execution of open days, information sessions, and other events as requested.
- Process and maintain accounts receivable transactions, including receipt of payments, cash reconciliation, following up outstanding payments with families,



and following departmental and school financial procedures to ensure accurate and timely records and other finance related tasks as requested.
- Provide administrative support for annual school photographs, including the distribution of information and management of student & staff identification cards, including the upload of photos into Cases/Compass.
- Enter and maintain Nationally Consistent Collection of Data (NCCD) information to support compliance and reporting requirements.
- First Aid assistance by working with the First Aid Officer to support First Aid compliance and student first aid needs as required.
- Assist with the preparation, verification and submission of Department of Education Census data in February and August.
- Ensure the accuracy, integrity and confidentiality of student information across school administration systems.
- Contribute to the continuous improvement of administrative processes and provide high-quality customer service to students, families and staff.
- This position requires strong organisational and communication skills, a high level of attention to detail, and the ability to handle sensitive information with discretion.
- Utilise Cases21 Finance and Administration modules
- Utilise Compass software to enter student absences, modified timetables and chronicle entries.
- OHS administration and compliance
- Administration tasks in various areas of the school
- Provide administrative support to the Principal Team and Business Manager.
- Other tasks as required by the Principal and Business Manager.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:





https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

Qualifications and Experience

The qualifications and experience required for the position include:

- Current working with children check type E
- Knowledge of Cases21 and Compass
- Extremely effective IT skills
- Excellent communication skills
- A high level of problem solving
- A high level of organisational skills
- Drivers Licence
- Experience and knowledge of a school setting not essential but welcomed

Conditions of Employment

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Mount Rowan Secondary College is a vibrant and growing Years 7-12 government secondary school in Ballarat, with a robust culture of high expectations, inclusion and care for every student. We provide a broad range of academic, vocational and applied learning pathways, ensuring every student is supported to achieve success and pursue their aspirations.

Our motto, "Together we grow and achieve," reflects our belief that the strongest outcomes are achieved through genuine partnerships between students, families, staff and the wider community. This is underpinned by our school values of Pride, Respect and Excellence through Effort, which shape the way we learn, work and interact every day.

At Mount Rowan Secondary College, we are committed to delivering high-quality, evidence-informed teaching and learning. Our whole-school instructional model, consistent teaching practices and collaborative professional culture support staff to continually refine their practice and maximise student learning growth. Professional learning, instructional coaching and leadership development are central to our commitment to continuous improvement.

Student wellbeing is at the heart of everything we do. We offer comprehensive wellbeing, engagement and inclusion programs that ensure every student feels safe, connected and supported to thrive both academically and personally.

Beyond the classroom, students are encouraged to participate in an extensive range of extracurricular opportunities including performing arts, music, sport, camps, student leadership, community partnerships and enrichment programs that foster confidence, belonging and personal growth.

Mount Rowan Secondary College also benefits from modern learning environments and outstanding facilities that support innovative teaching, collaboration and student engagement.

We are proud of the positive culture we have built for both students and staff. We seek passionate professionals who are committed to excellence, value collaboration and are eager to contribute to a school community where, together, we grow and achieve.

📌 Office Administration General (Ballarat)
🏢 Government schools
📍 Ballarat