The Leukaemia Foundation is on an exciting transformation journey to deliver greater impact to our key stakeholders and the Australian community.
Join a national organisation standing with Australia to help conquer every blood cancer – with care.
Together we're attacking every blood cancer, from every direction, in every way we can.
Now more than ever, the path to conquering blood cancer requires us to work together and ensure 100% access to the right information, the best treatments, the latest trials, tests and diagnostic tools; and the best supportive care to help people not just to survive - but also to live well.
As the Executive Administration Assistant, you'll play a critical role in ensuring the Leukaemia Foundation's Executive Leadership Team (ELT) operates efficiently and effectively.
Based in our Melbourne office, you'll provide accurate, timely and proactive administrative support that enables smooth executive operations and strengthens our organisational governance.
Working closely with the ELT and Company Secretary, you'll manage diaries, travel and meeting logistics, prepare executive correspondence and reports, and coordinate meeting logistics and governance projects.
This role is essential to maintaining high-quality executive support, strengthening governance processes, and fostering effective communication and coordination across the Leukaemia Foundation.
A few extra things to know
This is a 6-month fixed-term position based in our Melbourne office
You may occasionally need to work outside normal business hours
Some domestic travel may be required
You'll need to hold, or be willing to obtain, a valid Working with Children Check (WWCC) prior to commencement
What you'll be doing
Manage diaries, scheduling, travel arrangements and meeting logistics for the Executive Leadership Team
Prepare and format executive correspondence, reports and presentations




Act as first point of contact for internal and external stakeholders
Coordinate executive expenses, credit card transactions and invoice processing
Support the Company Secretary with governance activities and Board meeting logistics
Coordinate leadership team workshops, events and meetings
Maintain accurate records and drive continuous improvement of administrative systems, processes and policy documentation
What we are looking for:
Exceptional interpersonal skills and a robust customer-service mindset
Excellent organisational skills, with outstanding attention to detail and time management
Confident written and verbal communicator, comfortable engaging senior leaders and stakeholders
Proven ability to manage competing priorities and demands
Strong administration and document control skills, with a high level of confidentiality
Advanced digital literacy across Microsoft Office, Teams and SharePoint
5–7 years' experience supporting senior leadership teams and an ability to travel domestically
Bonus
Experience using Asana or similar project management tools
General understanding of WHS requirements and compliance obligations
Prior experience supporting governance or Board-level activities
What we offer
Salary including generous salary packaging up to $15,900 & meal andentertainment card $2,650
Social and well-being activities
Employee Assistance Program
Support from a friendly, welcoming team
Travel cost reimbursement for work-related trips in your area
CLOSING DATE FOR APPLICATIONS: COB 28 August ****.
Successful applicants will undergo reference, police, and VEVO checks.
Leukaemia Foundation is committed to building an inclusive and diverse workforcethat continues to reflect the community we support.We strongly encourage people from all cultural and linguistically diverse backgrounds to apply, including Aboriginal and Torres Strait Islander people
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📌 Executive Administration Assistant (Melbourne)
🏢 Leukaemia Foundation
📍 Melbourne