Reporting to the Project Manager, People & Facilities, the Office Assistant role provides general administrative support, coordinates office operations, maintains supplies and facilities and organises events and catering.
Responsibilities
Office operations and administration
Manage the reception inbox and respond to general office enquiries.
Coordinate deliveries, courier services and internal mail.
Maintain office, meeting room and kitchen supply inventory levels.
Place weekly orders for kitchen supplies and stationery for the Sydney and Brisbane offices.
Manage part of the office supplies budget.
Create presentations and documents using Microsoft 365, including PowerPoint, Excel and Word.
Facilities, events and workplace experience
Ensure meeting rooms remain clean, tidy and ready for use.
Submit and track maintenance requests for the Sydney and Brisbane offices with building management.
Monitor facilities support tickets, respond promptly and ensure requests are resolved on time.
Organise catering as required.
Plan staff events in coordination with the Social Committees.
Organise e-waste collection for the Sydney and Brisbane offices.
Health, safety and security
Manage fire warden and first-aid training schedules.
Support the General Manager, Safety and Wellbeing in ensuring all offices meet applicable health and safety requirements.
Issue,



record and collect staff security passes for the Sydney and Brisbane offices.
Executive and team support
Provide executive assistance to the CEO.
Arrange travel for the EGM and team members.
Assist with general travel enquiries and escalated urgent travel matters to the Project Manager, People & Facilities.
Coordinate itineraries and logistics for international visitors.
Assist in welcoming and onboarding new employees at the Sydney office.
Skills
Strong organisational, prioritisation and multitasking abilities
High level of professionalism, confidentiality and communication
Ability to work effectively in fast-paced environment
Attention to detail, proactive problem solving and commitment to quality
Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
Required qualifications
A minimum of 5 years proven experience in executive assistance/admin/office assistant role
Languages
English (full professional competence)
Preference may be given to candidates with the following
Candidates with a robust can-do attitude who are comfortable with the hands-on nature of the role
Others
Working in the office 5 days a week
As a worker, you must comply so far as reasonably practicable, with any reasonable instruction that is given by Iberdrola Australia to comply with health and safety requirements.
Availability to travel interstate and to rural locations.
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📌 Office Coordinator (New South Wales)
🏢 Iberdrola Australia
📍 New South Wales