Business Administrator – Sydney
Location:
Berkshire Park, Sydney CBD or Greater Metropolitan Area - NSW
Company:
BGIS, Government Aligned Client
Employment Type:
Full-Time, Permanent, On-Site
Other Information:
Newly Created Role. Excellent Job Security. Applicants must be Australian Citizens or Permanent Residents.
Purpose of the Role:
BGIS is seeking a motivated and detail-oriented Business Administrator to support a complex, high-compliance portfolio within a secure government environment. Reporting to the Contracts Support Officer, you will provide essential administrative and operational support to the Technical Asset Management (TAM) team. Your work will directly contribute to maintaining compliance, supporting asset management processes, and ensuring the smooth delivery of planned maintenance programs.
This role is ideal for someone who is highly organised, proactive, and enjoys working across multiple priorities in a fast‐paced environment. You're someone who asks questions, takes initiative, and thrives on keeping things running efficiently.
Key Responsibilities
Maintain compliance calendars, registers, and documentation to support statutory requirements
Generate and manage Planned Preventative Maintenance (PPM) work orders
Maintain and update asset registers within CMMS systems
Audit service reports, identify issues, and elevate where required
Support data integrity through regular updates, reporting, and system management
Assist with financial processes including invoice reviews, purchase orders, and variation tracking
Prepare reports, extract asset data, and support audit requirements




Coordinate with internal teams and external vendors to ensure service delivery standards are met
Education, Experience & Skills
Essential:
Strong administrative experience in a fast-paced environment
High level proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
Excellent organisational skills with the ability to manage competing priorities
Strong attention to detail and data accuracy
Effective communication skills with a collaborative approach
Ability to work both independently and within a team
Desirable:
Experience in facilities management, asset management, or compliance-driven environments
Familiarity with CMMS or asset management systems
Exposure to financial administration processes (invoicing, variations, procurement)
Workplace Flexibility
This is a permanent, full time position (40 hours per week, Monday to Friday) based fully on-site.
Key Benefits Include
Spot recognition vouchers and $2,000 employee referral bonus
Access to Flare discounts across retailers, utilities, and more
Fitness Passport for you and your family
Employee Assistance Program (EAP) and wellbeing initiatives
Career development through internal mobility and leadership programs
2 paid volunteer days annually
Inclusive workplace with strong diversity and inclusion focus
Equal Opportunity Employer Statement
BGIS is an equal opportunity employer. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.
Eligibility:
Applicants must be Australian Citizens or Permanent Residents to be considered for this Client.
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📌 Business Administrator (New South Wales)
🏢 Bgis
📍 New South Wales