Office Admin Support / Executive Assistant
70k-80k
Hours: 8:30AM to 5:00PM
Brisbane – Hemmant
Looking for a role that offers variety, responsibility, and the opportunity to work closely with senior leadership?
4C Group is growing, and we're looking for a proactive and highly organised
Office Support / Personal Assistant
to join our Brisbane team.
This role sits at the centre of our business, providing reception, administration, recruitment support, and operational assistance while working closely with the Managing Director. It's an excellent opportunity for someone who enjoys variety, takes initiative, and wants to grow into a trusted executive support role.
About 4C Group
4C Group is a national leader in Cold Chain Logistics Services, partnering with major clients across Australia. We pride ourselves on our strong relationships, reliability, and supportive team culture.
The Prospect
You will be the face of our Brisbane office, supporting daily operations while assisting the Managing Director with business projects, calendar management, travel coordination, and administration.
No two days are the same, and you'll play a key role in ensuring the office runs smoothly while supporting a growing national business.
Key Responsibilities
Reception & Office Support
Manage the main reception area and provide a professional first impression
Welcome candidates, clients, suppliers, and visitors
Answer and direct incoming phone calls
Manage incoming and outgoing mail and deliveries
Coordinate meeting rooms and office facilities
Maintain a professional and organised office environment
Assist with team engagement activities and office morale
Administration & Operations Support
Provide general administrative support to Brisbane operations
Coordinate customer bookings and scheduling requirements




Maintain accurate records, databases, and operational systems
Data entry and system updates
Monitor shared inboxes and respond to enquiries
Prepare reports, documents, and operational paperwork
Support operational projects and business initiatives as required
Recruitment Support
Assist with recruitment administration and interview coordination
Communicate with candidates throughout the recruitment process
Welcome candidates attending interviews
Assist with onboarding administration and employment documentation
Personal Assistant Support
Act as the primary point of contact between the Managing Director and operational teams
Coordinate calendars, meetings, and appointments
Arrange travel, accommodation, and itineraries
Assist with project coordination and business improvement initiatives
Support the implementation of new systems and processes
Prepare presentations, reports, and meeting documentation
Skills & Experience
Excellent communication and interpersonal skills
Strong organisational and time-management abilities
Professional and friendly phone manner
High attention to detail
Ability to multitask and manage competing priorities
Ability to quickly learn new systems and processes
Qualifications in Business, Human Resources, Marketing, Management, or a related field are highly regarded.
Why Join 4C Group?
Competitive salary package (TBA + Super)
Free on-site parking in Hemmant
Supportive team environment
Ongoing training and development
Quarterly team events and celebrations
Opportunity to work closely with the Managing Director
Long-term career growth within a growing national company
This is an ideal opportunity for someone who enjoys being the go-to person in a busy office and wants to play an important role supporting both business operations and senior leadership.
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📌 Office Admin Support / Executive Assistant (Brisbane)
🏢 4C Group
📍 Brisbane