Fixed‐term part‐time, up to 64 hours per fortnight (parental leave backfill)
Commencing ASAP to September ****
Management and Administrative Officers, Grade 1 (classification dependent on skills and experience) (Junior rates apply to employees aged under 19 years)
An exciting opportunity is available within the Learning and Development Unit at West Gippsland Healthcare Group for an administrative assistant in a fixed‐term part‐time capacity (parental leave backfill).
Reporting directly to the Learning and Development Manager, this role provides comprehensive administrative support to the Learning and Development team and plays a key role in facilitating education, training, and professional development activities across the organisation.
About the Role
As the Administrative Assistant, you will support the effective operation of the Learning and Development Unit by coordinating administrative processes, training activities, records management, and stakeholder communications.
Key Responsibilities
Providing high‐level administrative support to the Learning and Development Manager and team
Coordinating training events, workshops, education programs and course bookings
Maintaining education records and managing data entry within learning management systems
Preparing reports, correspondence, agendas, minutes and educational materials
Acting as a key contact point for internal and external stakeholders
Coordinating meeting schedules, venue bookings, catering and resources
Assisting with grant submissions, service planning and education‐related projects
Liaising with internal departments, universities, education providers and external partners
Supporting financial administration, including invoices, purchase orders and training payments
Preferred Qualifications
Previous experience in an administration role
Excellent organisational skills with the ability to manage multiple priorities and deadlines




Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint
Strong interpersonal and communication skills
Experience preparing professional documentation, reports and meeting minutes
Ability to work independently and collaboratively within a multidisciplinary environment
High levels of professionalism, initiative and confidentiality
Robust customer service focus and commitment to continuous improvement
Additional Qualifications and Experience
Experience within healthcare, education, learning and development, or training environments
Experience using Learning Management Systems (LMS)
Understanding of training administration processes and educational program coordination
Benefits
Flexible working arrangements
Access to employee assistance program
Salary packaging
Free parking
Working with Us
All appointments with West Gippsland Healthcare Group are subject to satisfactory reference checks, a National Police Record Clearance and a current Employee Working with Children Check.
All employees must hold current entitlement to work within Australia.
A six‐month probationary period applies to all new appointments.
Application Deadline
Applications close Wednesday 12 August **** at 11:59 pm (applications may close earlier).
This position will remain open for at least fourteen (14) days from the date of advertisement and may close earlier if a suitable candidate is found.
Equal Prospect Employer
We are an inclusive employer, committed to improving diversity and equity in our workforce.
We welcome applications from Aboriginal and Torres Strait Islander people, people from culturally diverse backgrounds, LGBTI communities, and people with lived experience of disability.
As a Child Safe organisation, we promote the safety and wellbeing of all children, including those with disabilities.
Contact
For more information or to apply, please contact
Jerin Jose, Learning and Development Manager
on
************
.
#J-*****-Ljbffr

📌 Administration Assistant (Victoria)
🏢 State Government Of Victoria, Australia
📍 Victoria