APS4/5 executive assistant Duration: 6 months with potential for 12-month extension Location: Canberra full time on site Clearance: Negative Vetting 1 Our federal government client is seeking an experienced executive assistant to support senior executives in a fast-paced environment by managing diaries, travel, briefings, correspondence and administrative priorities, while building strong stakeholder relationships and contributing to the effective delivery of organisational outcomes.
APS4 Executive Assistant About the Role Provide high-quality administrative and executive support to senior leaders, ensuring the smooth operation of a busy division.
You will work closely with executives, staff and stakeholders while coordinating diaries, travel, events and office management activities.
Key Responsibilities Manage SES diaries, calendars and appointments.
Coordinate domestic and international travel, including itineraries, visas and reconciliations.
Prepare and distribute briefing materials.
Support onboarding, divisional events and office administration.
Maintain records and systems across multiple platforms.
Liaise professionally with internal and external stakeholders.
What We're Looking For Strong organisational and time-management skills.
Ability to manage competing priorities and changing deadlines.
Sound judgement, discretion and professionalism.
Robust administrative and stakeholder engagement skills.
Ability to work both independently and as part of a team.
APS5 Executive Assistant About the Role Provide proactive executive support to multiple senior executives in a dynamic environment.




You will coordinate workflows, manage competing priorities and support the delivery of key organisational outcomes through high-level administrative and coordination functions.
Key Responsibilities Manage multiple SES diaries, calendars, inboxes and appointments.
Coordinate briefs, meeting papers, minutes and correspondence.
Track actions and ensure priorities are delivered on time.
Manage executive workflows and provide recommendations on competing priorities.
Coordinate domestic and international travel arrangements.
Maintain records and corporate systems.
Provide limited backfill support to the Executive Officer when required.
What We're Looking For Demonstrated experience supporting senior executives.
Exceptional organisational and coordination skills.
Strong judgement, initiative and problem-solving ability.
Ability to manage multiple priorities with minimal supervision.
Excellent stakeholder engagement and communication skills.
High level of discretion and professionalism.
Indigenous candidates are encouraged to apply.
How to Apply: To apply, click the Apply Now button and send your up-to-date resume, for a confidential discussion call us now on ************.
Applications received after submission may be considered for similar roles.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
Reference number: ******* Profession:Government, Emergency Services DefenceFederal Government Company: Onpoint 365 Date posted: 17th Jul, ****

📌 Aps4/5 Executive Assistant (Canberra)
🏢 ONPOINT 365
📍 Canberra