This role is responsible for coordinating, administering and and continuously improving Align Motion's non-clinical clinic operations, administrative functions, projects, systems, patient-service processes and operational reporting.

The position provides day to day operational leadership across administrative functions, coordinates projects and business-improvement initiatives, and supports practitioners operationally while working within the delegated authority and approvals of the Director.

Responsibilities

- Day-to-day Clinic Operations Management
- Develop implement and review administrative policies.
- Coordinate equipment maintenance, purchasing requests and supplier engagement.
- Coordinate administration and patient experience
- Coordinate Staff rosters, daily task allocation and operational coverage.
- Coordinate administrative staffing requirement and practitioner operational schedules
- Recruit, onboard and induct administrative staff where authorised
- Conduct or coordinate staff performance reviews.
- Plan and Coordinate clinic projects and business-improvement initiatives




- Establish and monitor project scope, milestones, responsibilities, dependencies and progress.
- Gather and document business and operational requirements
- Coordinate Billing, invoicing and payment administration across applicable funding stream including but not limited to Medicare, NDIS, WC/CTP

Qualifications

Experience in Healthcare administration, clinic operations, project coordination

Demonstrated experience with coordinating projects, operational improvements or business-process changes.

Solid organisational and stakeholder-coordination skills

Experience preparing project, operational or management and report

Experience coordinating administrative workflows, staff activities and competing operational priorities

Strong written and verbal and communication skills

Prior Cliniko Experience preferred

Pay: $70,000.00 – $80,000.00 per year

Experience:

- Medical administration: 3 years (Required)

Work Location: In person

📌 Senior Admin/Project Coordinator/Practice Manager (Westmead)
🏢 Align Motion Physiotherapy
📍 Westmead