Administration Assistant - Construction Industry
Boutique company with a genuinely supportive team
Woolloongabba location | Public transport at your doorstep
$75K- $80K + Super | Early finish every Friday
Are you someone who enjoys variety, thrives in a busy environment and loves being the person who keeps everything running smoothly?
Our client is a small but highly regarded business within the building and construction industry.
With a reputation for outstanding customer service and a genuinely supportive team culture, they're looking for an Administration Assistant who enjoys variety, thrives in a fast-paced environment and takes pride in keeping everything organised.
Within this role you'll be the first point of contact for clients while providing valuable administration, scheduling and operational support to a busy technical team.
Every day is different, making this an ideal opportunity for someone who enjoys juggling multiple priorities and being an integral part of a growing business.
Working alongside an experienced Office Manager, you'll receive excellent support while becoming a valued member of a cooperative and down-to-earth team.
They work hard, enjoy a laugh together and genuinely appreciate people who are proactive, reliable and willing to pitch in wherever needed.
Duties & Responsibilities include:
Managing incoming phone calls and client enquiries
Coordinating inspection bookings and managing schedules
Preparing, formatting and issuing documentation
Supporting the technical team with project administration
Managing shared email inboxes and client correspondence
Maintaining accurate databases and project records
Liaising with builders, clients, inspectors and consultants




General invoicing and administration support
Filing, scanning and document management
Assisting with office administration and day-to-day operations
Benefits for this role include:
Small, friendly and supportive team
Varied role where no two days are the same
Prospect to learn a specialised industry
Stable, long-term position
Modern offices in Woolloongabba
Monday to Thursday 8.30am-5.00pm
Finish at 4.00pm every Friday
Easily accessible via public transport
You will be ideal for this role if you have:
Previous administration experience within the construction, building, property or engineering industries
Excellent customer service and communication skills
Strong organisational skills with the ability to prioritise competing tasks
High attention to detail and accuracy
Solid Microsoft Word and Excel skills
The ability to learn new software and systems quickly
Confidence speaking with builders and contractors
A proactive attitude and willingness to help wherever required
A calm, resilient approach during busy periods
Construction industry experience will be highly regarded, however candidates from related industries who understand construction terminology and enjoy working in a fast-paced environment are encouraged to apply.
The successful candidate will be someone who is approachable, dependable and enjoys being part of a hardworking team.
The role requires strong communication skills, initiative and the ability to build positive relationships with clients and internal stakeholders.
If you're looking for a varied administration role where you'll be genuinely valued and become an important part of a close-knit team, we'd love to hear from you.
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📌 Administration Assistant - Construction Industry (Queensland)
🏢 Volare Recruitment
📍 Queensland